The Best Way to Track Time in Microsoft Dynamics 365

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What is the difference between time tracking and time capture? The difference is subtle but significant.

Time tracking solutions share a common paradigm: Spreadsheet-style data entry screens. Here the user enters the date and time of a billable period, along with a description of the activity. Often, they also handle the data storage and reporting functions that round out the feature set of the solution.

A time capture application is more laser-focused: Its primary function is to help the user accurately capture the time spent on each activity.

What are the Pitfalls of a typical Time Tracking Solution?

In short, time tracking solutions around the world suffer from one common problem: They do not naturally fit into the average user’s workflow; thus, most users input estimated or made-up data to work around the problem.

For example, many in the professional services industry – whose time is the only billable asset they have from which to profit – are so busy attending to their clients that they forget open the special time tracking application to make time entries as they go. At the end of the day, the week, or even the month, they rummage through their electronic and paper notes, or quickly take a guess at what they did to fill out a timesheet. Such data is hardly accurate.

Could you imagine such a scenario in a warehouse? Would a distributor guess at inventory if he had to fill a large order quickly? Would he willingly dispose of any sellable products in excess of his estimate? Of course not. And professionals shouldn’t be “throwing away” valuable billable hours by not capturing them accurately.

Do you want to risk shortchanging yourself, or cheating your customer? Do you want to make important business decisions based on inaccurate data?

What are the Benefits of a Time Capture Solution for Microsoft Dynamics 365?

A time capture solution aims to solve the problem by integrating itself into the user’s natural workflow, making the process second nature.

Microsoft Outlook is an application that nearly every professional on the planet uses. Emails, tasks, appointments, and calendars all come together in one easy interface to help you communicate and keep to a schedule. It’s the perfect place to track time – a natural part of your workflow.

TiM, or “Time is Money”, by Handsfree, is a time capture add-on solution for Dynamics 365. Integrating into Microsoft Outlook, it allows you to track your time right from your calendar – you can drag and drop existing events, click to add new billable time, or even let TiM track your email, application, and phone usage to help capture your entire professional day.

The data collected by TiM is then passed on to Microsoft Dynamics, giving you access to Power BI, and enabling unlimited possibilities for analyzing, visualizing, and reporting on your time tracking data.

How Does TiM Compare to Competing Time Tracking Solutions?

There are numerous applications on the market that strive to help you track billable time. We’ve prepared our “Time Tracking Battlecard” to highlight the differences between such products and to help you see how TiM stands out in the crowd.

Dynamics 365 Time Tracking vs. other ERP Systems

Accurate Data, Accurate Billing

In the end, capturing time accurately and effortlessly is the key to increasing revenue. Spending time trying to remember what you did over the course of the day, week, or month takes away from time that you could be billed. Guessing results in cheating – either the customer or yourself.

Find out how TiM can streamline your time capture workflow and recover those hours you’re probably not billing for. Contact us today at HandsFree for more information.

 

By HandsFree, handsfree.biz

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