Should I Migrate from Dynamics GP To Dynamics 365: How to Tell When the Time is Right

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Microsoft Dynamics GP has served the needs of mid-market accounting organizations so well for so long. Other solutions have come and gone, and GP has withstood the test of time. Now, however, growing businesses are wondering if they could benefit from a more sophisticated ERP platform. How can you know if your organization should upgrade from Microsoft Dynamics GP?

Introducing Data-Driven Metrics with Insite

At Pelorus, we've developed a simple way to determine if Microsoft Dynamics GP customers have outgrown their software solution.

Here's how we help you evaluate whether Microsoft Dynamics is still the best ERP for your business. If you can check off one or more of the "multis" from the list below, there's a good chance that you'll benefit from a more sophisticated ERP solution.

Is your organization multi-company, multi-line of business, multi-location, multi-currency, multi-national, multi-language, or do you have multi-dimensional inventory or financials? We call this  The Rule of Multis. Every expansion of your business calls for more robust functionality from your ERP system.

Understanding Dynamics GP's primary functional constraints on a growing enterprise can help you decide if it's time to consider an upgrade to a more comprehensive Microsoft ERP solution.

Of course, our rule of multis test makes sense. But it is not data-driven. So now we are introducing a significant update to our analysis process. How effective is your Dynamics GP solution? What would an appropriate upgrade look like? What does the data reveal about the efficiency of your team, your processes, and your technology?

Putting data to work

Considering that the vast majority of ERP implementations and upgrades fail to meet customers' expectations, it's essential to ask the right questions upfront. Here are three questions organizations should ask during the ERP selection and implementation process (but rarely do).

  • How effectively do we use our current ERP software?
  • Do we really need to upgrade, or could we get more out of our current system?
  • If we are not using our current system to its full capability, how do we ensure that our future implementation does not have the same problems?

These are simple direct questions, but many ERP software implementation partners don't ask them. That's because they are paid to implement new or upgraded systems regardless of whether they are needed. ERP software implementation partners earn money by bringing in new customers and selling new systems. So, it's to their advantage to always recommend the latest technology with all the bells and whistles. But it's important to know what is really needed and what is in the client's best interest.

Without the tools to assess the productivity level of your ERP software and a means to provide reliable data, you are left with opinions and speculation rather than sound recommendations.

That is why, at Pelorus Technology, we use Insite, the ERP productivity analyzer, for our clients.

If you are a current Microsoft Dynamics GP user considering upgrading to a newer version of GP or even Dynamics 365 BC or 365 F&O, Insite will provide data, not opinions, regarding your software choices.

Insite helps us understand your use of your GP platform by:

  • Function
  • Workflow
  • Workgroup
  • Department
  • Company
  • Individual

In addition, Insite helps us identify non-ERP software applications that are essential to your business. These non-ERP applications or "Shadow ERP Components" must be investigated in the software evaluation process. Shadow ERP represents the unseen workarounds and disparate software components that do much of the work promised (but never delivered adequately) by the ERP. Essentially, they're a bunch of patches that shouldn't be, but unfortunately have become, necessary.

With Insite, we can gain a complete picture of your ERP Software platform's efficiency. Insite identifies critical issues affecting the optimal running of your current system. It exposes gaps in areas such as training, faulty software setup, and inappropriate software selection for your particular business requirements.

Review Your Microsoft Dynamics GP solution

Current Microsoft Dynamics GP users may have complex questions about the efficiency of their software. They want to know:

  • How long can I effectively run my GP version without licensing or support issues?
  • Can I upgrade to a newer GP version?
  • What if I want to move my on-premises GP to the cloud?
  • Should I upgrade to Dynamics 365 BC or 365 F&O?
  • Is it necessary to upgrade from Microsoft Dynamics GP software, or can training and set-up fixes allow me to get more productive years out of my investment?

We want to help you provide answers to all these questions with our first-of-its-class ERP Productivity Tool – Insite.

Our team at Pelorus Technology is dedicated to identifying and implementing new and improved methodologies, attitudes, and tools to set a new standard in speed to value ERP implementations.

If you currently use Microsoft Dynamics GP and are wondering if now is the time to upgrade, let us run a preliminary analysis of your system. Here's what that includes:

  • A detailed understanding of how shadow-ERP elements have created gaps in your ERP system and decreased the efficiency of your business processes
  • A live demonstration of our Insite tool to measure shadow-ERP components and real-time challenges
  • A frank discussion of solutions to any identified gaps and recommendations for improvement

Contact us now to see if your company qualifies for an Insite analysis with a preliminary scoping call.

By Pelorus Technology


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