Microsoft Dynamics GP Upgrade vs. Migrating to Dynamics 365 BC

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There’s good reason for even satisfied Dynamics GP users to upgrade their solution. The benefits involve remaining compliant, making the most of refinements, keeping abreast of advanced technology, maintaining the highest level of support, increased efficiency etc., etc. But you have options when it comes to upgrading your Dynamics GP solution.

From Microsoft and the general Microsoft Dynamics GP partner community, you’ll hear the recommendation to upgrade from Dynamics GP to Dynamics 365BC (Business Central). But that recommendation may not take into account all the variables. Businesses have differing perspectives, as do many Dynamics implementation partners. The blanket answer may not be best for everyone.

Microsoft Dynamics GP has been around for decades and has been the workhorse of Microsoft’s fleet of ERP solutions. Some veteran partners embrace the idea that all or even most GP customers should move to Dynamics 365 Business Central. But let’s examine another option.

You have options

As the ERP landscape has evolved, Microsoft partners that started at the same place have chosen different paths and focused on various products, industries, and clients. This has led to some interesting differences in how they approach the needs of their GP clients and how they view Dynamics GP upgrades.

Some partners have been deeply involved in the Microsoft Dynamics AX to D365 F&O discussion, but less so with migrating from Dynamics GP to Dynamics 365 Business Central. Now it’s time to address these questions:

  • What does the road ahead look like for GP customers and partners?
  • What will be your business’s critical ERP requirements going forward?
  • What are the most important factors that will affect your GP planning decisions?

We’ve had deep discussions with other Dynamics GP and BC experts, and we’ve identified some options not mentioned in the current  GP migration marketing push.

Here are some key takeaways:
  • Upgrades from Dynamics GP to BC are not one size fits all. Many nuanced factors are not being discussed in Microsoft’s standard marketing message.
  • We believe that our GP customers would benefit if presented with broader options available to them when upgrading.
Consider your goals

Our experience suggests that the first question a Dynamics GP customer should consider is why they want to upgrade. Answers will vary.

  • They may feel they have outgrown their GP software, which will hinder their business growth.
  • They may recognize the benefits of a cloud-based ERP system.
  • They have other solutions running in the cloud and want to bring everything together.
  • They may just be listening to Microsoft or their GP Partner and want to go with the flow.

Having  a clear picture of why you want to move to a cloud-based ERP solution, next consider these essential upgrade factors:

  • “Upgrade” is somewhat of a misnomer. There is no simple technology upgrade such as those performed on your phone while you wait. An ERP system upgrade is actually a re-implementation.
  •  Upgraded toolsets are often just generic spreadsheets and marketing hype with little technical substance.
  • There are significant functional and technical reasons that organizations outgrow Dynamics GP. If that is the case, you should examine your business processes and all the technical and operational issues that could benefit from an update.
  • If the primary motivation for a GP upgrade is to move your on-premises implementation to the cloud, then a better solution may be to host your existing GP system. This approach will buy time before upgrading to and implementing a new ERP system. Or, if it fits your requirements, it could be a permanent solution at a fraction of the cost.

The thing to remember is that all upgrades are complicated and expensive. The price of the software is only the beginning. If you are making decisions for your organization, weigh all your options. Consider not only cost but implementation time and any disruptions involved. Work with a trusted partner to pursue a course that will benefit your business now and into the future.

Next step

To learn how we can help your organization implement the most appropriate ERP software with the best value for your business, contact our team at Pelorus Technology.

By Pelorus Technology, pelorustechnology.com

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