There needs to be some understanding of what the different license types entail. We go into deeper details in our blog post
However, in this article, we're just doing a high-level breakdown to give you an idea of what versions are available and what to consider.
Factors To Consider
To understand what you need, you need to understand which version of Business Central you require and what types of licenses will suit your business needs.
1. Business Central Versions
There are two main versions of
The Premium version of Business Central is made for make-to-stock or make-to-order manufacturing companies or companies that employ a huge number of field service technicians. This version includes the Production Order modules and the Service modules of Business Central. Otherwise the rest of the features of Business Central are in Essentials.
The Essentials version is the rung below the Premium version. This version is includes a full ERP worth of features (excluding manufacturing and service) and should be more than adequate for most medium-sized businesses.
If you are a manufacturing company, answer these two questions to find out whether your business should choose Essential or Premium -
- Do you manufacture a lot of discreet parts for multiple orders? For example, does your company receive orders for parts for every order from multiple customers?
- Do you have a lot of staff on your payroll whose job it is to service equipment in the field?
- Are almost all your production jobs repeat orders for small to large lots of parts?
The Essentials version is the probably appropriate for your business if your answers to these questions are no.
2. What are the Business Central License Types
Three different license types are available in Business Central. You must understand which employees require which license in order to be able to accurately calculate your ongoing license pricing (in USD).
The first type of license is for the Full User. The full user license costs $70 for an Essentials user or $100 for a Premium user.
Then there is a license for Team Members, who are read-only users. They have very limited access to the system. Team members are $8 each.
Lastly, there is a Device License. These licenses cost $40. You can't find this price (easily) online because they are meant to be sold for use with barcode scanning devices, POS terminals, etc. and are meant for addon apps and programs that don't log directly into Business Central.
There are other factors to consider so we recommend that you read the full blog on
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