With so many options, if your approach isn’t well thought out, you may face operational inefficiencies that stifle productivity and teamwork. Handle financials, manufacturing, operations, human resources, sales, marketing –and everything else in between– and do it well! Make your Microsoft Dynamics 365 ERP processes work in tandem with other Office 365 applications. Simplify business processes through open communication and collaboration with your Information Architecture Map from JourneyTEAM.
Microsoft Dynamics 365, Office 365: SharePoint,
Even with the best of intentions, problems can arise when data organization across the business lacks consistency and logic. Creating greater structure around your Information Architecture may be the best answer. Whether you’re a startup looking to strategize and create an Information Architecture for the first time, or you’re well-established but need to revisit the drawing board – it’s never too late to start down the right path.
Engage help from JourneyTEAM. We work with you to thoroughly analyze your business; identify the ways you communicate, and how your data is organized. We map out exactly what
First, you need to define how all the content and communication platforms are used at your organization and assess how they can be leveraged:
- Organizational Content & Communication
- Ad-Hoc Conversations
- Collaboration Groups
1. Organizational Content and Communication
An exceptionally effective source for organizational content and communication is a
Another common area where organizational content may be stored and shared internally includes specific drives for specific audiences, distinguished by a letter-system, for example, S: for Sales, or H: for Human Resources. This system of organization can be brought into a new Information Architecture, maintaining the familiarity of a known method at your organization.
2. Ad-Hoc and Individual Conversations
Chat, file sharing, screen sharing, emails, co-authoring, and meetings are different examples of ad-hoc conversations. OneDrive for Business falls under “individual” collaboration in the Microsoft 365 ecosystem. Other individual communication tools include email, chat, and calendar.
When creating a strategy around your information architecture, it’s important to still promote opportunities for these day-to-day interactions to occur naturally, while ensuring that your teams know when to engage in greater collaboration opportunities through Microsoft Teams or
3. Collaboration Groups
Based on the admin setup and permissions in place, it’s possible that any licensed user at your organization could unknowingly create an entire
Your Microsoft 365 groups should represent your organization. A clean list of groups allows you to onboard new employees with the correct access the first time, and ensure your existing employees always have the access to everything they need.
Some other potential areas where file-sharing and collaboration may happen that would benefit from an evaluation include communities, internal and external workspaces, clients, projects, and more.
4. A Helping Hand from the Experts
As described above, JourneyTEAM, a Microsoft Gold Certified Partner, now offers a service designed to thoroughly evaluate your organization’s use of Microsoft 365 applications for document storage, communication, and collaboration. Based on our findings, we will work with you to create a plan that will help you develop an Information Architecture that streamlines your operations and bolsters connections.
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Article by: Jenn Alba - Marketing Manager - 801.938.7816
JourneyTEAM experts know your pain points because we have been where you are. We know the best routes to success. Our guidance means you start ahead and avoid making inexperienced mistakes. We are an award-winning consulting firm with proven and measurable results. We take Microsoft technologies including Dynamics 365, SharePoint intranet, Office 365, Azure, CRM, GP, NAV, SL, AX, and customize them into one working solution for you. Our team has trusted Microsoft Gold certified consultants that dive deep into the dynamics of your organization and solve your complex issues. Get solutions for sales, marketing, productivity, collaboration, analytics, accounting, security, and more. Specialized industry experience: Manufacturing | Finance | Media & Communications | Healthcare