How to Easily Set Up Taxes in Dynamics 365 Business Central

For new users of Microsoft Dynamics 365 Business Central it can be confusing how the Tax Setup windows appear, but it is actually quite simple. First we need to know what the Tax Seup windows are:

  • Tax Setup Window – the company tax settings. This is completed during the Assisted Setup and sets up the sales tax wizard.
  • Tax Groups – assigned to items that you buy and sell. There is Taxable and Nontaxable as an option out of the box, but that can be broken out further if needed (Furniture, Labor, Supplies, etc.). These are also defined during the Assisted Setup and the sales tax wizard
  • Tax Area Codes – calculates tax on sales/purchase documents based on the customer/vendor. These are a combination of city, county, and state codes as applicable
  • Tax Details – different combinations of tax group and tax area codes to establish rates

Getting Started

The simplest way to begin is by using the Tax Jurisdictions list. This page lets you define the new codes and assign percentages.

First, search for Tax Jurisdictions.

Set up Taxes in Dynamics 365

Click New and a new row will appear so you can enter the new code directly in here.

Set up Taxes in Dynamics 365

In this example, we will create taxes for Austin, TX.

First, create the state tax code and enter a rate, if applicable. Verify the GL accounts are correct and fill in the Reporting Jurisdiction. In this example, I left the state tax with a 0.00 rate.

Set up Taxes in Dynamics 365

Click New and complete the same steps for the city. In this example, I created a new code for Austin and assigned a tax rate of 3%. I also assigned Austin to TX as the reporting jurisdiction.

Set up Taxes in Dynamics 365

Next we need to create the Tax Area Code (this is the code that will be assigned to customer/vendors).

Search for Tax Area to open the Tax Areas list.

Set up Taxes in Dynamics 365

Click New.

Set up Taxes in Dynamics 365

Enter the code. In this example, I named it AUSTIN, TX since this code will be a combination of the AUSTIN and TX codes.

Set up Taxes in Dynamics 365

Select the Tax Jurisdiction codes that apply to this combination.

Set up Taxes in Dynamics 365

Verify the new Tax Code is assigned to all Tax Groups that may be used in the Tax Details window with the appropriate rate. Search for tax details.

Set up Taxes in Dynamics 365

In this example, the new tax is assigned to the NONTAXABLE tax group with 0.00 rate. It is also listed with a blank Tax Group so all others will use the 3.0% rate. If you then wanted a different tax group, such as LABOR, you could choose a different rate and then click New and add the additional line.

Set up Taxes in Dynamics 365

The last step is to assign the Tax Area Code to the customers. Open the customer card and assign the new tax area code. Turn on the Tax Liable field if you want the invoice to default as taxable when using this customer.

The Tax Area Code can also be mass assigned by opening the list of customers and using the Edit in Excel option.

Set up Taxes in Dynamics 365

Set up Taxes in Dynamics 365

The next invoice created for this customer has the Austin, TX Tax Area code as the default.

We are using the Tax Group Code FURNITURE in this example. Since we left the Tax Group Code blank in the Tax Details window it automatically applied the 3% tax rate to this invoice:

Set up Taxes in Dynamics 365

That's all there is to it to set up taxes in Dynamics 365 Business Central. For more tips and tricks visit our Dynamics 365 blog and subscribe.

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