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How the Retirement of SharePoint 2010 Could Destroy Your ERP Business Processes


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How does SharePoint 2010 being discontinued going to effect your ERP system? Find out how one organization thought they were good to go but after running the Modernization Scanner we found 1000's of broken workflows.

 

SharePoint 2010 was a tool used to support various data formats and unify operations within a business, making it a perfect choice for an ERP system. However, Microsoft recently announced that all SharePoint 2010 Workflows for SharePoint Online are being retired. With Microsoft’s emphasis on newer technology and the encouragement to quickly adopt Power Automate, this announcement wasn’t entirely surprising. 

 

But if your business is still relying on SharePoint 2010 workflows to run your ERP system or other business process, what does this mean for you? Here’s where things stand as of today: SharePoint 2010 Workflows were turned off on August 1, 2020, which means you can no longer migrate any workflows to a new tenant. Below are additional details on what to expect moving forward. 

 

The End of SharePoint 2010 is Coming

If your business is currently running SharePoint 2010 Workflows on an existing tenant, you’ll have until November 1, 2020 to recreate them in Power Automate. Failure to move them could affect your business processes as these workflows may stop running after this date. 

 

At the beginning of November, Microsoft users will be unable to build or run new SharePoint 2010 workflows. These workflows will still be accessible for a time so you can gather the data you need. However, with Microsoft’s push towards newer technology, it’s likely these workflows will be inaccessible some time in the future. 

 

The following are a few of the workflows that will be impacted:

 

  • Approvals: This workflow quickly routes a document or item to the right parties for approval. 


  • Classic pages publishing approval: Send the first draft of content or web pages to customers, stakeholders, or subject matter experts for approval prior to publishing.


  • Three-state: For the workflows that feature a large amount of items, issues, or tasks to track, this workflow allows you to manage them with ease. This includes project tasks, sales leads, or support issues. 


  • Signature collection: When you need to get digital signatures from certain parties this workflow will route them to the right people.


  • Feedback collection: This workflow gets feedback and direction from clients, customers, or fellow team members. 

 

If you have a number of SharePoint 2010 Workflows that you rely on, you may need more time than the few weeks allotted by Microsoft--especially if you have a large amount of complex workflows. Starting November 1, you’ll lose access to those workflows, which could upend your business processes entirely. So what are you supposed to do?

 

Before you start frantically migrating workflows, you’ll want to speak to a Microsoft partner, specifically one that has experience working with a Power Platform and can explain all available options. JourneyTEAM is one of those partners. We’ll ensure you understand all your options and will help you choose the one that’s best for your business. We can even offer migration support should you need it.

 

Will My On-Premise Workflows Be Affected? 

No, SharePoint 2010 and SharePoint 2013 workflows will continue to run in on-premises farms until 2026. 

What’s Happening to SharePoint 2013 Workflows?

Microsoft has stated that SharePoint 2013 workflows will still be supported, but deprecated. 

 

After November 1, 2020, any SharePoint 2013 workflows will be turned off by default for new tenants. A Powershell script has been provided by Microsoft should you need to activate the 2013 workflow engine for a tenant.

 

It’s important to note that while SharePoint 2013 is being supported now, it may not always be. As Microsoft continues to encourage users to use Power Automate and Office 365, which is the company’s preferred workflow solution, the clock is ticking for SharePoint 2013 as well. To ensure your workflows are safe and you don’t run into issues down the road, we’d recommend recreating these workflows in Power Automate as well.  

 

However, no one wants to spend hours recreating your SharePoint 2010 workflows in various systems. This is why we recommend moving your workflows directly to Power Automate. But this process isn’t as easy as it seems. Power Automate doesn’t have all the actions featured in SharePoint 2010 and 2013, which means some workflows will be more difficult to recreate than others. To determine how complicated your migration process will be, you’ll need to look closely at the actions in your SharePoint workflows and ensure Power Automate features them as well. That’s where the Modernization Scanner can help. 

Remember to Keep Calm

A few months to recreate your workflows in an entirely new system can be stressful, but there’s no need to panic. Microsoft has created the Modernization Scanner that can analyze your whole system and help you determine which workflows need to be moved. 

 

When you run the scanner, a report will be generated that will pinpoint not only where your SharePoint 2010 workflows are, but also where modernization efforts need to be made. All this will be provided via a report that also includes: 

 

  • How ready your site is to connect to an Office 365 group.
  • How compatible your lists and libraries are with modern user interfaces.
  • If your web part and Wiki pages are ready for page modernization.

 

Using the Modernization Scanner, you’ll know which of your workflows and features can be created in Power Automate and which can’t. Additionally, you and your IT team can determine how you’ll recreate those features to ensure your business processes will run correctly in a modern environment. 

 

Even with a complete knowledge of your business processes, you can never be too sure that you’ve found every last SharePoint 2010 workflow on your system. For example, JourneyTEAM recently assisted a customer with the Modernization Scanner and ran the tool in one specific area of their business. The scanner showed that over 1,000 SharePoint 2010 workflows were running there, which no one was expecting. Had they not run the scanner, many of their business processes may have stopped running at the start of November, causing major headaches for their IT team. 

 

Here’s What to do Next

Hopefully this has shown you why you need to act now. So, here’s what you need to do next. First, you’ll need to reach out to JourneyTEAM either by clicking the link below or visiting our website. After you’ve contacted us, you’ll need to run the Modernization Scanner on one specific tenant in your system so you can get the data needed to determine which of your workflows are going to be affected by the retirement of SharePoint 2010. Once you have that data, JourneyTEAM can help you determine if action needs to be taken. 

 

When you contact us, you’ll work directly with our SharePoint Knowledge Management Team who are happy to provide whatever level of support you need. Whether you’re having trouble recreating workflows, need help with the Modernization Scanner, or have questions about Power Automate, we’re happy to work with you. Plus, you’ll also have access to our vast library of tutorials, online resources, and work sessions that can provide additional help. 

 

Don’t run the risk of ruining your business processes and creating an IT nightmare. Contact JourneyTEAM to ensure your prepared for November 1. 

 

 

Work with an Award-Winning Microsoft Gold Partner as you upgrade your SharePoint or ERP system

JourneyTEAM can help you integrate your solution with ease. Our team of professionals can help you navigate services and put them to work for you. Contact us today to discuss strategy or run a Modernization Scanner to see if you have any potential workflow threats.

 

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Dave Bollard | Chief Marketing OfficerAbout JourneyTEAM

Article by: Dave Bollard -
Head of Marketing | 801-436-6636

JourneyTEAM has more than 25 years of experience in delivering IT solutions to businesses. As a Microsoft Gold Certified Partner, we’ve worked closely with Microsoft to carefully provide organizations with Microsoft products, including SharePoint, Azure, Office 365, Dynamics 364, SL, AX, GP, NAV, and CRM, and make them work for you. Whether you’re in need of a collaboration, marketing, sales, or productivity solution, JourneyTEAM can help you find the right technology for your business. To learn more about our team, visit our website at www.journeyteam.com.

 

 

 

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