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Curt Finch, Journyx

Moving to Dynamics 365 Business Central? Not Thinking Ahead Could Cost You


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Businesses that currently use Microsoft Dynamics GP and NAV have been slowly making the transition to Dynamics 365 Business Central for their ERP solution.  Whether it be for moving the ERP solution to the cloud, switching to a subscription/cloud license model, implementing a more modern platform, added functionality/apps, or additional business insight, the move to Dynamics 365 is an important decision to make for any organization.

With any significant organizational change such as this, there are significant investments in not only actual costs, but also the time and effort of your staff to implement this new and improved, critical business solution.  Organizations utilize their ERP systems to measure costs on projects, invoice customers and fulfill HR-related requirements, such as paying employees and managing time off. These are all crucial functions, and I think we can all agree that your company can’t afford to have the wrong systems or processes in place when it comes time to processing payroll or generating invoices.

The Cost of Not Thinking Ahead

Anytime you implement a new key piece of software, especially one that has wide-reaching impact across the organization, you must plan that implementation carefully. If you’re transitioning your ERP software to a cloud solution (such as Dynamics 365 Business Central), there are several key pieces of that transition project to think of, such as (but not limited to):

  • Training (for yourself, your team, and any other users)
  • Transferring and mapping data
  • Tools, modules & add-ons you need to migrate or add as new functionality
  • Integrations with other applications

Not planning your implementation with these and any other aspects in mind will delay or extend it unnecessarily, cause confusion with employees, or cause something to break. This can cost you thousands (or possibly millions) of dollars’ worth of time or as a result of critical data errors (think about what would happen if payroll, PTO, or invoices aren’t calculated correctly).

The “Good Enough” Trap

As you upgrade your ERP to Dynamics 365 Business Central, you’ll have a plethora of options available to you for various finance, accounting, and HR functions. In the case of time tracking, your options would be:

  1. Use time entry modules that are built-in to Dynamics 365
  2. Use third-party add-on tools that bolt on to and work natively within Dynamics 365
  3. Use third-party cloud solutions that integrate with Dynamics 365

The option you choose depends on your specific needs. It can be tempting to choose the first option, because it’s less expensive, houses everything in one place, and provides you with “good enough” time tracking functionality (at first glance). However, having talked to many people who went down that path, sometimes good enough isn’t actually enough to do what you and others need the tool to do. This ends up costing you more money in the long run in the form of workarounds, needed functionality that doesn’t exist, and (in the worst case) having to start from scratch with a new tool or piece of software.

From measuring your profitability to complying with rules and policies, time tracking is such a critical piece of information that is needed to effectively and efficiently operate your business. If you’re going to spend all that time, effort and money to upgrade your ERP solution to Dynamics 365 Business Central, why would you stick with a time tracking solution or process that is just “good enough”?

How Journyx Goes Above and Beyond

Journyx offers best-of-breed time tracking that will integrate with your new Dynamics 365 Business Central solution - greatly improving the accuracy of your data and how quickly that data is entered, as well as reducing your staff’s burden fixing bad information.

Since Journyx and Dynamics 365 Business Central are also both cloud solutions on a subscription license model, you no longer have to worry about up front license costs, renewal fees, server costs or upgrades to two of your crucial business systems.

Find out more about Journyx time tracking for Dynamics 365 Business Central here.

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