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WMS for Companies Outgrowing QuickBooks – Part Two


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In the first part of this article, we went over how companies – specifically those operating within warehouse/distribution/inventory environments – can tell if they are outgrowing QuickBooks, an accounting software package developed and marketed by Intuit geared primarily towards small and medium-sized businesses. In this second part, we’re going to get into what companies that have outgrown QuickBooks can gain when using Dynamics 365 Business Central, and also make a case for using Insight Works’ own Warehouse Insight in this scenario.

In a nutshell, Dynamics 365 Business Central, combined with Insight Works’ Warehouse Insight add-on cloud subscription, makes it easier than ever for companies to upgrade to a true ERP. What’s more, users are rewarded with a powerful platform that includes a host of features, including:

  • Support for all Business Central or NAV configurations
  • Built-in app designer
  • Logins and transactions
  • Inventory and bin inquiry
  • Upgrade management
  • Inventory and warehouse picks and put-aways
  • Non-warehouse shipping and receiving
  • Much more

Before we get ahead of ourselves, let’s cover some basics when comparing QuickBooks and Microsoft Dynamics 365 Business Central…because if you are reading this and run a warehousing operation that seems to be rapidly outgrowing what QuickBooks can offer, you’re going to find a plethora of useful information here.

What Dynamics 365 Business Central Brings When QuickBooks Runs Out of Steam

The primary problem with QuickBooks is that it lacks the full range of options needed by many small and medium-sized businesses and growing companies. The way we see it, some of the program’s biggest faults include weak user roles and security options, making it too easy for mistakes to rear their heads and for users to have improper access to data; non-robust audit trails, leaving no record of logins/logoffs and no record of changes to master records; and limited/inconvenient reporting options, creating general difficulty across customer insights and analytical capabilities.

Furthermore, QuickBooks is not scalable, doesn’t boast multi-lingual functionality, is missing a number of key features that a lot of accounting entities deem necessary, is inadequate for inter-company reporting and can’t perform streamlined deferred revenue or expenses tasks.

When you decide to step up to Microsoft’s Dynamics 365 Business Central, one primary advantage will really stand out: Value. According to Microsoft itself, Business Central boasts nearly 800 features that QuickBooks Online doesn’t have, going above and beyond with regard to scalability and reporting.

Business Central’s audit trail is also much more robust, thus better protecting businesses like yours from errors and employee theft; in using the platform, users reverse voided transactions rather than delete them, ultimately creating a valid audit trail.

Business Central’s extensive capabilities allow you to:

  • Utilize a web-based reporting portal
  • See open purchase orders and purchase comparisons in accounts payable
  • Connect your data easily to a full reporting solution (Power BI)
  • View salesperson performance analysis in order entry reports
  • Provide different data access permissions to various users

Business Central and Warehouse Insight: A Formidable One-Two Punch

As we mentioned earlier in this article, users of our Warehouse Insight add-on – in conjunction with Dynamics 365 Business Central – are rewarded with a powerful platform that includes a myriad of incredible features. As the industry’s go-to mobile warehouse management system (WMS), Warehouse Insight brings mobile device integration to a warehouse setting via support for all Business Central or NAV Location and item tracking configurations.

What does this mean for you? Warehouse Insight can be trusted to work seamlessly with your implementation of Business Central (or NAV), regardless of your warehouse configuration. What’s more, Warehouse Insight supports a variety of industry standard scanners and other mobile terminals and boasts advanced features – some of which we highlighted earlier – such as license plating, advanced inventory count and a host of others.

  • Get real-time access to inventory and production data
  • Increase efficiency with everything you need at your fingertips
  • Streamline your warehouse operations

It’s all a reality with Warehouse Insight…contact Insight Works today to learn more.

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