Have You Ever Said These Words About Your Current Accounting System?

What is your team saying about your accounting software? Are you listening?

We understand that many people may prefer to “stay the course” with their current systems rather than endure the changes involved in a software upgrade. However, your current accounting software may be limiting your company’s ability to meet its business goals. Upgrading now from an entry-level system like QuickBooks could help you to achieve your business potential.

Here are a few things you might have said about your current system, and how Microsoft Dynamics GP can help.

1) Microsoft Dynamics GP is ACCESSIBLE.

Have you ever said:

• We need features beyond the basic accounting functionality our system provides (distribution or manufacturing capabilities, for example).
• We need customizable reports.
• We need better control over our cash flow.
• We may have to hire programmers to write new functionality into our software.
• It takes so long to complete routine tasks such as month-end reporting.
• Other users have to exit the system in order to post transactions or run certain business processes.

Microsoft Dynamics GP can put integrated business management capabilities such as reporting, forecasting, inventory control, and financial and operational management within your grasp.

Microsoft Dynamics GP allows you to:

• Rely on role-based features and functionality that enable your people to access the information that’s most relevant to them.
• Use flexible menus and options that fit all of the jobs your people do so they can fulfill multiple roles.
• Get your people up and running quickly using the familiar Microsoft interface.
• Take advantage of integration with familiar Microsoft® Office tools to analyze and use business information effectively.

2) Microsoft Dynamics INTEGRATES all your information.

Have you ever said:

• We need to integrate data that is dispersed throughout our organization.
• We need visibility into and control over many operational areas, not just finance.
• We need both a big-picture view and the ability to drill down into details.
• We need more interdepartmental details.
• We need to share information within our organization.
• Our current systems are fragmented, manual, and do not readily transfer information
• Data has to be entered multiple times and is prone to errors.

Microsoft Dynamics GP can consolidate information from across your entire company into a single, integrated solution.

Microsoft Dynamics GP allows you to:

• Make confident decisions based on timely and accurate information.
• Expand your financial control by accessing and analyzing data from every corner of your company.
• Enable managers to view the big picture and drill down into the details
  so they can spot trends, track performance against projections, and
  correct course.
• Make sure key customer information is available to everyone who needs it, reducing order processing errors and enhancing customer satisfaction.
• Provide accurate information to suppliers, vendors, employees, and customers through integrated Web portals.

3) Microsoft Dynamics helps you ACCELERATE your business.

Have you ever said:

• We need to manage multiple departments and companies.
• We need to maintain multiple years of history to understand past performance and forecast.
• Our inventory management needs are more complex than they used to be.
• Our system does not support our growth into new business areas or product lines.
• We have to work around the system to create the accounting structure we need.

With Microsoft Dynamics GP you can have a comprehensive view of all your business information to capitalize on opportunities and respond to changing market demands.

Microsoft Dynamics GP allows you to:

• Structure your chart of accounts in a way that makes sense for your business.
• Recognize changing business conditions, spot trends, and monitor progress based on centralized, relevant information.
• Get a holistic view of demand patterns and inventory availability.

4) Microsoft Dynamics STREAMLINES your business processes.

Have you ever said:

• We need to eliminate redundant paper-based communications.
• We need to enable access for more users while still maintaining security of the system
• User complaints about our system and its performance are rising:
  • Reports are difficult to write and take too long to generate.
  • Data is difficult to extract.
  • Our system doesn’t provide “what-if analysis.”
  • Screens take a long time to refresh.

• Business processes are inefficient:
  • We are using Microsoft Office and manual processes (paper) to support business processes more often.
  • Our processes are not standardized.

• We have to develop highly customized software solutions between applications.
• We perform a great deal of manual reconciliation in our system.

Microsoft Dynamics GP can streamline operations to improve productivity, lower costs, and enhance profitability.

Microsoft Dynamics GP allows you to:

• Raise productivity by reducing your company’s reliance on paper and by automating routine tasks.
• Reduce redundant, error-prone data entry with simultaneous access to accurate, real-time information.
• Quickly design customized sales, marketing, and finance reports using familiar tools.
• Increase profitability by simplifying project management, budget monitoring, and progress tracking.
• Helping ensure compliance with regulations for helping secure financial data with role-based security features to help protect sensitive data.

QuickBooks is a great accounting software package for SMALL businesses but as your business has grown, you likely have come to need a business management solution that can better serve your growing business needs.

Ask yourself (and your team):

• How satisfied are you with the performance of your QuickBooks solution? Are all of the users that should be using the solution actually using it?
• What is your satisfaction level with the stability of QuickBooks?
• What is your satisfaction level with your ability to get the necessary information and reports out of your current system?
• How easy has it been to integrate your QuickBooks solution with other software that your business uses?
• How does using the proprietary database (QB Basic, Pro, Premier) or Sybase SQL Server (QB Enterprise) make reporting, stability, and integration with other solutions challenging?

Microsoft Dynamics GP addresses the needs of growing businesses by offering a comprehensive business management solution at an affordable price.  With QuickBooks data migration services, making the move is faster and easier than ever before.

Read some of our QuickBooks to Dynamics GP success stories.

If you are ready to evaluate the move from QuickBooks to Microsoft Dynamics GP, let’s start the conversation. Call CAL Business Solutions at 860-485-0910 x4 or sales@calszone.com.

By CAL Business Solutions, Microsoft Dynamics GP and Acumatica Partner, www.calszone.com