A majority of organizations offer some sort of leave for employees. A
Without a smart leave management system, organizations run the risk of increasing conflicts between managers, HR, and employees in the form of disagreements about leave balances and accruals. They also run the risk of employees taking advantage of a system that’s not well-run or documented. At the same time, the employees could be at risk of negatively impacting their
Streamlined Leave Management has it's Benefits
The benefits of effective leave management systems are well-documented and include:
- The ability to apply practices fairly across the company, which helps to reduce the possibility of discrimination and EEO claims;
- Allowing teams and managers to plan for upcoming absences on the calendar;
- Reducing paperwork and the back-and-forth inefficiencies of outdated systems;
- Having balances and accruals automatically calculate so the remaining available leave is easily visible and understood;
- Allowing for easy tracking and documentation of absenteeism.
If you have an outdated system or no system at all, then it’s time to put a
What to Consider When Researching and Selecting a Leave Management System
Ease of On-boarding
It takes time to learn any new system. Choose a leave management system that is intuitive to use, requires very little on-boarding and training, and offers the support and customer service you’ll need with implementation.
You might decide that your company needs a stand-alone leave management system. However, it’s wise to at least look at systems that have the capability to integrate with your current systems, such as your current time management or payroll system. In many instances, if you use a compatible leave management system that integrates with your current system, it allows you to streamline processes, such as timekeeping and payroll.
You want to ensure that whatever system you choose can meet your company’s spending and accrual rules. The system you choose should allow you to meet whatever leave types, rules, and tracking your company utilizes and requires.
If you know your company will be growing and increasing the number of employees, then you want to choose a leave management system that is scalable and can grow with you. The last thing you want to do is implement a system that works today but not two years from now because your company size has outgrown it.
Select a system that’s easy to use by those who will be entering and approving leave. If mistakes are made when entering leave, it’s helpful to have a system that is easy to make corrections in as well.
It’s helpful if all levels of the organization have access to the system from home, the office, or on a mobile device. If someone is already out on leave, for example, and they need to extend the leave, having access from home or on a mobile device is beneficial. Easy accessibility also allows for last-minute updates and absence requests.
Generally, organizations find it useful to run reports on HR-related processes and procedures. Selecting a system that allows for reporting and includes customization can be beneficial.
Pricing should be considered when selecting a leave management system for your HR team. The size of your team and the number of employees accessing the system will be a factor in the cost of a system. Research and review your options to determine which one meets your needs at the most reasonable price point.
Choose a Leave Management System that Best Fits Your Needs
Selecting a leave management system for your organization doesn’t need to be difficult. Take into consideration the advantages and features of the systems you’re considering and compare them to your list of needs. From there, select the program that most closely aligns with the capabilities and features you’re looking for and that falls within your budget.
Integrity Data offers a
Also, join us for this upcoming webinar on April 30, 2019 -
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