Natural disasters are just that - natural. There's nothing we can do to prevent them. Hurricanes, tornadoes, fires, earthquakes, tsunamis, etc. All of these natural disasters can wreak havoc and set you back - both personally and professionally - for long periods of time as you attempt to recover.
When natural disasters strike, personal safety is (and should be) everyone’s first priority. However, we also know that natural disasters can have a huge impact on businesses. Many companies don't have a disaster recovery plan in place, and for those companies, it can be even more difficult to get back up and running. So how can businesses feel confident that, even when catastrophe strikes, they can recover?
Simply put: Automation.
If you haven't implemented paperless automation/document management, you probably have a log of documents stored in their original paper format. Invoices, purchase orders, packing slips, receipts, HR forms, etc. All of these documents can be easily destroyed (and never recovered!) when flood, fire, hurricane or other disaster hits your office. But you can weather-proof your enterprise by turning all of that information from paper format to digital with a paperless automation/document management solution, like MetaViewer. Digitizing documents makes them more secure, in addition to making them available any time and from anywhere. This means that, even if your office building becomes damaged, your documents are safe and sound in a data center, recoverable from wherever you’re working from so that you don't have to lose valuable information and work time. Paper documents stored in folders and filing cabinets, or even workstation hard drives and servers, however, may not be able to be recovered at all, setting you back days, months or years. It could also make you non-compliant when it comes to document retention regulations, as some documents are required to be on-site and available for a set amount of time.
A paperless automation/document management system also automatically performs regular backups, often set by your organization. So, if your backups are set to run regularly, your information will be up-to-date and stored in their most recent versions so that your team doesn’t have to play catch-up and you can easily recover documents.
We know that disaster can strike any time, and that the results can be catastrophic. But automation has your back to make sure that you can get back on your feet in no time.