Many small businesses struggle with the decision to replace QuickBooks.
On the one hand, QuickBooks slows down as the transaction volume rises and it’s difficult to run reports. Plus, since QuickBooks can’t do everything you need it to, most companies deploy additional software applications that don’t integrate plus a ton of spreadsheets making it difficult to get a clear picture of real time data anyway.
On the other hand, QuickBooks isn’t really so bad, is it? After all, it got you this far and everyone already knows how to use it. Plus, you already own QuickBooks and switching to a real ERP system is expensive, right?
If any of that sounds familiar, then here’s the most important question you should be asking yourself – is QuickBooks holding me back?
Stuck in a Bottleneck
In a SMB survey to decipher what is holding so many businesses back, Capterra showed that 17% of small businesses cite using the right technologies as a major challenge.
The problem is that the right technology for your business will be different than for my business. But if we’re all using QuickBooks then we end up using several stand-alone software applications and host of spreadsheets to do all the extra things that make our businesses unique, things that QuickBooks doesn’t do.
That’s fine when you’re a start-up but as the business expands and more transactions are carried out, it becomes more time-consuming to process larger volumes of data. As business information gets stored in separate systems and databases, a previously simple process can result in a bottleneck of systems that hold you back.
Getting Out of Your Own Way
At Admiral Consulting Group, we advise small businesses to avoid using stand-alone applications as they lead to information silos and ultimately, a fragmented business structure. We help organizations grow past the bottleneck, replace QuickBooks and scale their businesses with all-in-one ERP systems.
ERP systems are designed to combine and automate key business functions. This helps businesses channel resource allocation to business development and revenue generation rather than repetitive admin tasks.
As an all-in-one cloud-based ERP solution, Microsoft Dynamics 365 Business Central offers a robust accounting and operations management powerhouse. It integrates with the tools you already use, such as Word, Excel, and Outlook to deliver a seamless end user experience.
Plus, Business Central offers a range of competitive benefits that are reshaping the ERP product landscape including:
AppSource - Microsoft’s centralized app marketplace. You can easily search and locate all the apps your company needs, extending Business Central to meet your unique needs without writing custom code.
PowerApps – if you need functionality that’s not available in AppSource, PowerApps allows you to build it. With a drag and drop interface and the ability to connect disparate systems, anyone can build functionality to streamline processes quickly.
AI - using built-in predictive analytics, Power BI, Cortana Intelligence and Azure, Microsoft Dynamics 365 delivers access to real-time insights and actionable steps.
Anytime, Anywhere Access - a secure and reliable solution available across all platforms, accessible via a browser on any device or as an App within Outlook
Despite these benefits, smaller businesses still hesitate when it's time to adopt an ERP. Typically, their most pressing concern cost - from licensing to implementation to upgrades, just how expensive is it to replace QuickBooks?
Compared to other Cloud ERP systems like NetSuite or Intacct, Business Central is a very competitively priced solution. Reason being is that Microsoft is late to the cloud ERP game. To outpace the competition and gain market share at this point, they priced Business Central attractively. If we learned anything from the desktop domination of Windows and Office, then we should not underestimate Business Central. It’s a full-scale ERP at a fraction of the cost.
Implementation costs will vary depending on the complexity of your business and data migration. The good news is that Business Central is designed to scale as you grow. You can deploy just the right amount of functionality that you need to get going, then worry about the rest later. Using a phased approach, implementation costs can easily go from over budget to affordable with a little planning.
Plus, you're not the only one wondering if they should replace QuickBooks. To ease the transition, Microsoft partners have published migration tools that simplify the process.
One of the costliest issues with legacy ERP solutions is the need to upgrade to the latest version every few years. If your environment is heavily customized, this can be a substantial investment. Plus, you are often required to pay into a Software Assurance plan each year just to access the latest version of the software.
With Dynamics 365 Business Central, upgrades happen automatically in the background. Any customization made to the system is built to upgrade seamlessly with your tenant and there’s no additional services fee to perform and upgrade and no annual Software Assurance fee either.
Yes, that means upgrades are free.
Are you ready for a new way of doing business? Are you ready to do away with the siloed systems and disorganized data? Ready to replace QuickBooks?
At Admiral Consulting Group, we believe that any business can get a tangible ROI by using an integrated ERP system.
To learn how you can get started with Dynamics 365 Business Central, contact us here.