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iCepts Technology Group, Inc.

Microsoft Dynamics 365 Business Central Subscription License Types


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Dynamics 365 Business Central is an all-in-one business management solution that’s easy to use and adapt, helping you connect your business and make smarter decisions.  Built on functionality within Microsoft Dynamics NAV and adaptable to extend business applications to other Microsoft Cloud Services such as Office 365, Microsoft Flow, Power BI and PowerApps; Microsoft Dynamics 365 Business Central Solution can grow as your business requirements change while taking advantage of the latest technology.  Microsoft Dynamics 365 Business Central Subscription License Types are very simply and are on a named user basis. Business Central user subscriptions classify users into two types, “Full users” and “Additional users”.

Full users are the users whose work requires use of the feature rich business applications functionality. Examples of full users are sales people, customer service representatives, finance employees, controllers and supply chain managers. These users have also been referred to in the past as "Power Users". These full users are licensed with a Dynamics 365 Business Central subscription.

When licensing Microsoft Dynamics 365 Business Central. There are 2 options for “Full Users” either the Essentials or Premium Licensing.  Companies are required to select just one of these licensing types for all for the named users and cannot mix and match. For example, 5 users for “Essentials” and 5 “Premium” users.  In this scenario in which a company required the premium version, all 10 users would need to have the premium user licensing.   The licensing types are further described below:

Essentials:  For companies that need sophisticated processes yet simple enough to be managed in one solution across finance, supply chain, and project management and much more.

Premium:   An end-to-end business management solution adding key functionality of manufacturing and service order management in addition to all of the functionality in Essentials.

Additional users are an option to add to your existing full users subscription users that only require limited use of Microsoft Dynamics 365 Business Central. Additional users often represent a large percentage of users in an organization and may consume data or reports from line of business systems, complete light tasks like time or expense entry and HR record updates or be heavier users of the system, but not require full user capabilities. These additional users are licensed with Dynamics 365 Business Central Team Members.

Team Members:  The Dynamics 365 Business Central Team Members subscription is a “named user” subscription designed for users who are not tied to a particular function, but who require basic Dynamics 365 functionality. This license includes read access as well as some write access for select light tasks across Dynamics 365 Business Central functionality for a given tenant.

The Dynamics 365 Business Central Team Members Subscription License grants a user full read access to Dynamics 365 Business Central Essential and Dynamics 365 Business Central Premium for a given tenant. In addition, the Dynamics 365 Business Central Team Members Subscription License includes some limited use write access to Dynamics 365 Business Central Essential and Dynamics 365 Business Central Premium.

Dynamics 365 Business Central Team Members users can do the following:

  • Read anything within Dynamics 365 Business Central.
  • Update existing data and entries in Dynamics 365 Business Central - existing data are records like customer, vendor or item records which are already created. Entries means entries on which it is specifically allowed from an accounting perspective to update specific information. (e.g. due date on customer ledger entries).
  • Approve or reject tasks in all workflows assigned to a user • Create, edit, delete a quote • Create, edit, delete personal information.
  • Enter a time sheet for Jobs.
  • Use PowerApps for Dynamics 365.

Learn more about Microsoft Dynamics 365 Business Central

Download the Microsoft Dynamics 365 Business Central Licensing Guide

Posted by iCepts Technology Group, Inc., a Microsoft Dynamics 365 Business Central Partner in Pennsylvania

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