Imagine being able to manage all your human resources concerns and applications with one solution…sound like a “too good to be true” scenario? It isn’t through the magic of Microsoft’s Dynamics 365 Business Central.

First, some background: In late 2017, Microsoft announced that it was preparing to pull the Business Edition of Dynamics 365 for Finance and Operations, the SMB-targeted version of the suite’s flagship ERP app. The company promised that this ERP-shaped hole would be filled with a new app specifically designed for smaller companies that may have otherwise outgrown their entry-level accounting software, and that were looking for a more robust program to manage their back-end business processes.

That new app arrived in the form of Dynamics 365 Business Central on April 2, 2018, and was armed with significantly expanded capabilities compared to its predecessor. Modelled closely on Microsoft’s popular ERP for SMBs, Dynamics NAV, Business Central boasted new features for processes in the warehousing, service management and manufacturing areas – and it’s time for those with human resources application needs to take advantage of Business Central’s prowess, too.

Encompassing all the functionality you’d expect from a leading ERP app, Business Central is touted by many experts in the industry as a “single, end-to-end solution for managing finances, operations, sales and customer service.”

Let’s go over some essentials when it comes to managing human resources via Dynamics 365 Business Central.

In Business Central, you can:

  • Keep detailed records of your employees
  • Register and maintain employee information such as employment contracts, confidential information, qualifications and employee contacts
  • Register employee absences, allowing you to analyze registered absences as necessary

And this is just skimming the surface of what Business Central for human resources is capable of.

Looking at Business Central’s Human Resources Functionality More Closely

It’s important to note that licenses for Business Central come in three flavors: Team Member, Essential and Premium, with the human resources-related functionality falling under the Essential license. Significantly “upscaled” from the aforementioned Finance and Operations Business Edition, Business Central allows users to, as stated above, keep detailed employee records (such as contacts, qualifications and contract information), and codes can be assigned to employee records to enable managers to group and track employee information according to factors such as experience, skill set, training and union membership.

Similarly, employee absences can be logged, tracked and tagged using reason codes, while employee expenses can be posted to the general journal so workers can be reimbursed easily using the same method used to pay a vendor.

To begin using the human resources functionality of Business Central, you must set up employees and other basic information before going on to associate various codes to an employee, which allows you to filter information for specific employees.