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Optimize Purchasing for Your Education Institution in 2018


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What if department managers at your school could see in seconds where all pending purchase requests stand against the department budget?  Just think how much easier it would be for them to make spending decisions that have a positive impact on your school.  By gaining greater control over purchasing in 2018, your education institution can focus solely on what’s most important: providing a stellar education to your students.

Learn how to implement better purchasing practices by reading Ariett's education white paper.  Ariett, a subsidiary of AvidXchange, is a leading innovator of Cloud Purchase to Payment software for education institutions.

Optimize Purchasing with Employee Self-Service Tools:

We know from our experience with Dynamics GP customers in the education industry that a unified cloud purchase to payment platform like Ariett’s can help them to optimize their spending across departments and campus locations.  Our customers have achieved their cost and time-savings goals by implementing employee-friendly purchasing tools, pre-purchasing approval and automated workflows.  Some of our education sector customer highlights include:

  • American Council on Education, representing nearly 1800 college and university presidents and executives
  • TCS Education, a nonprofit consortium of 5 colleges based in Chicago
  • Spartan College of Aeronautics and Technology with 5 campus locations
  • A.T. Still University in Missouri and Arizona
  • The University of Rio Grande in Ohio
  • Woodbury University in California

Buy Online from Preferred Suppliers:

For schools with decentralized operations, it’s especially important for employees to have the tools they need to buy from the right vendors.  For example, Ariett offers an intuitive procurement solution that guides employees through the interface and connects them directly to preferred suppliers’ websites.  From a supplier’s website, such as CDW, Staples, Amazon or Grainger, employees can shop for items with contract pricing and automatically generate a requisition in Ariett - ready for approval.

Approve Purchase Requisitions Against a Budget:

Department managers can review the purchase request against budget to make smart purchasing decisions. A.T. Still University’s Director of Purchasing Corey Louder explained, “It's really helped the decision-making process for approvers to have instant access to budget information. Ariett's budgeting tools allow approvers to click and generate an instant report on an expense budget. They can make better choices as to whether they'll make a purchase right now or set it aside for another budget.”  In addition, managers have the flexibility to approve requisitions, invoices and expense reports from any phone, tablet or laptop device.

Track Vendor Contract Spending:

When employees have easy-to-use purchasing tools, the procurement director and CFO can focus on more strategic purchasing decisions.  Ariett provides education customers with a Contract Tracking solution for routing vendor contracts and internal projects through approval and for tracking all associated contract costs.  From Ariett’s Search screens, the procurement director or CFO can view all vendor contracts and projects across companies, as well as generate reports on total spending and budget remaining.  With centralized visibility to spending, procurement departments can leverage spend data to renegotiate vendor contracts for improved rates and terms.

Save Time with Electronic Payment Processing:

Finally, education institutions see cost and time-savings from having an electronic payment solution with ACH, virtual card and check processing.  AriettPAY offers flexible payment batch selection, secure payment approval and drill-back to the complete payment and invoice audit trail.  As an AvidXchange company, Ariett also offers customers the benefits of the AvidPay Network (APN).  The APN saves customers time by onboarding vendors, educating vendors about the value of ePayments and performing due diligence on outstanding payments.

To learn more about how purchase to payment solutions can help education institutions to generate savings and efficiency, please take a look at our education white paper.

About Ariett

Ariett generates savings on every contract, requisition, invoice, expense report and payment with a unified cloud platform. Designed to work the way you work, Ariett’s easy-to-use web application delights employees by running on any mobile device or desktop. Accounting teams everywhere benefit from upfront purchasing control, global visibility to spending and audit trails, which drive cost savings across the enterprise. For more information, please visit www.ariett.com or call 781-826-1120.

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