Do you have users that never log out of your Microsoft Dynamics GP system?
Most users and GP Admins respond with a 'YES'! The good news is that there’s a tool to help quell this all too common nuisance, the Inactivity Timeout tool. It works just like it sounds, automatically logging out users if they are inactive for a pre-defined amount of time.
Here are a few ways this tool can help your team:
Enable Users to log into Microsoft Dynamics GP
Using the Inactivity Timeout tool can help when there is a need to lower your Dynamics GP FULL User Type count or the count has already been lowered.
The enabling and easy setup of the tool will aid in logging Users out of the system that are no longer active in Dynamics GP and allow for other Users to log into Dynamics GP.
Graceful logouts
You no longer need to reach out to your IT department to delete a User who has left for the day by removing their record in the ACTIVITY table.
Inactivity Timeout logs a User out of the system the same way it would if you were to choose Microsoft Dynamics GP | Exit or the Microsoft Dynamics GP Close button. For example, if the User is entering a new Sales Order or has made changes to an existing one but has not saved it yet, Dynamics GP will provide a message asking the User if they want to save their changes before the Inactivity Timeout tool logs them out of the system. This allows the work to still be saved instead of deleted.
Flexibility
User groups can be created and then added to the Inactivity Timeout tool to specify the following:
If the User Group should be included or excluded from the tool. For example, a NON-ADMIN group should be created for Users like sa and then marked as excluded from the Inactivity Timeout tool.
The minutes inactive before gracefully logging the users specified in the User Group will be logged out of the system.
Schedule when the Inactivity Timeout is active or inactive for the User Group.
Specify a default minutes inactive before timing out for all Users not specified in a User Group.
To learn more, here are a few links to Inactivity Timeout KB articles. For more KB articles, click here.
The Inactivity Timeout tool is included in Rockton Software's Dynamics GP Toolbox, a collection of 27 tools in one add-on product. For a free 30-day trial, please contact our sales team at sales@rocktonsoftware.com.
We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. By clicking “Accept”, you consent to the use of ALL the cookies. However you may visit Cookie Settings to provide a controlled consent.
This website uses cookies to improve your experience while you navigate through the website. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. We also use third-party cookies that help us analyze and understand how you use this website. These cookies will be stored in your browser only with your consent. You also have the option to opt-out of these cookies. But opting out of some of these cookies may have an effect on your browsing experience.
Necessary cookies are absolutely essential for the website to function properly. This category only includes cookies that ensures basic functionalities and security features of the website. These cookies do not store any personal information.
Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via analytics, ads, other embedded contents are termed as non-necessary cookies. It is mandatory to procure user consent prior to running these cookies on your website.