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Nick Sprau, MetaViewer Paperless Automation for Microsoft Dynamics

Safeguarding your data in the wake of disaster


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    We join many others as we say that our hearts go out to all those affected by Hurricane Harvey and Hurricane Irma. Many of our customers and partners have been experiencing the wrath of these two storms, and all of us at Metafile offer our continued thoughts and support.

    After a disaster such as this one strikes, we often see two categories of people. The first begin seriously considering how to safeguard their data and information in preparation for future disasters. The second are thankful for the processes, procedures and software they already had in place that protected their data and information.

    While we hope that our customers never have to experience any sort of disaster, we recognize that we still need to be prepared and that our tool can benefit companies in their disaster preparedness plans. So how can your company take steps toward safeguarding your data and bouncing back after disaster?

    1. Put together a backup plan: Many organizations still manage their business processes on paper, which often means that they don’t have an information backup plan to get their business back up and running after a disaster occurs. By storing your information in a secure document management system, you can make sure to establish a backup plan to recover your data because data is backed up on a daily basis. You never need to worry about losing your information or forgetting to manually back up your files.
    2. Get rid of that paper: Paper is both insecure and easy to destroy, and that’s not the kind of medium you want your important information on. Without a document management solution to electronically store your paperwork, a natural disaster can easily abolish the important information you have stored on paper. Whether it’s a natural phenomenon or a data breach, disaster recovery is far less likely without a secure, electronic system to keep information safeguarded so, when you’re ready to get back up and running, your information is waiting for you.
    3. Automate your workflow: Does your “workflow” comprise of hand-delivering papers to colleagues around the office? Where are electronic documents stored within your network? Paper-based and inconsistent workflow opens you up to data breaches and fraud, both internal and external, as well as increases your risk of getting your company back on its feet post-disaster. Automation assures that your processes are running smoothly and that the information is protected so that you can feel like you’re back in the swing of things when you’re back at work.

    Our thoughts continue to go out to all those affected by the natural disasters taking place in Texas, Florida, Oregon and Montana. We would also like to encourage you to reach out to our document management experts if you have any questions about how to safeguard your data during a disaster – we’re always happy to help!

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