We all know that Dynamics ERP systems have accounts payable functionality, but the customer experience is typically cumbersome and the work involved with managing the outdated, manual process is inefficient and time-consuming.
An AP automation solution, however, is designed to mirror your current approval processes and workflows, but without all the paper and inefficiency. By automating the process, your company will be able to track invoices electronically, streamline workflows, and have a central repository for anytime, anywhere access to invoice data.
When it comes to approving, the approval workflows make the approval process easier and more efficient for AP Managers. During the implementation process, an automation solution provider works with AP managers and their team to understand their current approval process. Then, they build that approval process into their rules-based workflow.
Once the workflow is established, then the invoice is automatically routed to the appropriate people for approval when it’s received into your Dynamics system. The approver then looks at the invoice within the portal, and can either approve it or dispute it. I’m sure you know that disputing invoices is never easy, but with AP automation you can email another team member from within the system and they will receive the message in their inbox.
For specialists and other members of the AP team, automation minimizes the need for manual tasks such as data entry, handling and filing physical documents, looking up each TIN individually, and printing checks. Specialists can focus instead on more important tasks such as verifying data for accuracy, handling exceptions, answering questions from suppliers, maintaining the master vendor file, and analyzing numbers.
No longer does a team member need to worry about fixing data entry errors and transpositions. AP automation reduces the frustration of manually working through exceptions and eliminates repetitive and time-consuming tasks for every member of the team.
Interested in working in the accounts payable department of the future? Check out our eBook, Is Your Accounts Payable Department Stuck in 1982?, brought to you by our partner AvidXchange. Download the eBook today and see how AP and payment automation has revolutionized the way companies manage their payables.
It’s time to leave the past behind and move into the modern world of AP.
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