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iCepts Technology Group, Inc.

Understanding Electronic Document Management in NAV 2016


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Microsoft Dynamics NAV 2016 has been release with many new features and enhancements in Enterprise Functionality for Small to Mid-Sized Wholesale Distribution and Manufacturing companies.  One of the most exciting new functions is Electronic Document Management.

This new enterprise features allows you to capture and store invoices and credit memos as incoming documents in Microsoft Dynamics NAV, use them to create corresponding purchase documents or journal lines, take advantage of new workflow for approvals, and allow auditors direct access to source documents.

As an alternative to e-mailing as file attachments, you can send and receive documents electronically. By electronic document is meant a standard-compliant file representing a business document, such as an invoice from a vendor that you can receive and convert to a purchase invoice in Microsoft Dynamics NAV. The exchange of electronic documents between two trading partners is performed by an external provider of document exchange services.

Take advantage of new cloud business services to manage incoming documents in Dynamics NAV 2016. Optimize document handling by adding automatic processing—saving you time, and facilitating backup and storage. You can capture, archive, and easily find incoming documents using a cloud-based document capture service and you can create purchase invoices or general journal line drafts automatically—removing the need to manually retype data.

Getting paper invoices into Dynamics NAV has never  been easier—simply take a picture of an invoice using the Dynamics NAV phone app, send it to an Optical character recognition (OCR) service, and it will appear in the accounts payable. You can also track the original document from draft and posted purchase documents, as well as from ledger entries, facilitating auditing tasks

Seamlessly send and receive OOptical character recognition (OCR) service invoices using a document exchange service and benefit from the support for currency and  country codes, unit of measures, and so on. You can also automatically get currency exchange rate updates, using the currency exchange rate feed that best fits your needs.

Learn more about all the  Features of Microsoft Dynamics NAV 2016

Posted by iCepts Technology Group, Inc. A Microsoft Dynamics NAV "Navision" Partner in Pennsylvania

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