Document Management: To the AP Department, and beyond

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Your AP Department has benefited from the implementation of your document management solution. They are enjoying increased effectiveness, visibility, and efficiency that comes with paperless invoice processing. But did you know that your entire company can benefit from document management - even your company executives?So, while your AP employees are cruising through approving invoices, routing documents and enjoying the new automated workflow, here’s how the C-suite can take advantage of the new document management solution:

  • Full-process visibility: What's happening in which department? How quickly are invoices getting paid? Who is approving invoices? Your executives need a full view of the goings-on at the organization. A document management solution that integrates with Microsoft Dynamics tracks every step of the financial process so you can make sure your staff is being accountable and follow the audit trail. Many solutions also come standard with plenty of charts and graphs so you can see problems in the invoicing process and when invoices are due so you can better prioritize. This means you never have to assume (because we all know what that does!) or wonder what’s happening in finance.
  • Procure-to-Pay, the paperless way: A document management solution provides document and data capture, workflows, data integration with your ERP, real-time charts and graphs so you can eliminate blind spots and bottlenecks that a paper-based process creates. Paperless procure-to-pay means that you can know which vendors are underperforming, if there are slow-downs and where they’re occurring and where invoices are in the invoicing process. This means you can help your AP department function even more efficiently.
  • More ROI for your business: There are many hidden costs associated with paper and they add up fast. From postage to toner, filing cabinets to manila folders, unnecessary office equipment is expensive! A document management solution allows you to save money and increase both soft and hard ROI. Take some time to enter your current expenditures in an ROI calculator, you may discover some significant savings opportunities by eliminating paper.
  • Paperless AP and beyond: Going paperless in one department is a huge benefit to your company, but you don’t have to stop there – a document management solution can be implemented into any department of your company that processes paper. This includes AR, HR and beyond. And the more places in your company that you can invest in paperless processing, the more money, time and hassle you'll save in the long-run.

Document management is the gift that keeps on giving. So, if you're considering a document management solution to implement with your Microsoft Dynamics ERP, it's time to think big and beyond AP.

by  Metafile Information Systems, MetaViewer Paperless ERP for Microsoft Dynamics

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