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JOVACO Solutions

New Year’s Resolution: Keeping Better Track of Your Projects With Timesheets

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Tired of running after your staff members to fill in their timesheets?  Have you made it your 2016 resolution to make the process less painful for everyone across your organization? If so, you should start by looking critically at the current way you are tracking timesheets and evaluate whether it is user-friendly for your resources to quickly and efficiently enter their time.

I’m sure you’ve heard all the excuses possible why someone hasn’t yet completed their timesheet, but the number one excuse that employees give as their reason for not completing their timesheet is that it takes “too long to enter” or they “don’t have time”; it is time to take that excuse away from them!

This is why we feel that it’s important to have a timesheet that has the features to help make this process as painless as possible for all timesheet users. Let’s be realistic, no one will ever be excited to fill it out, but if it takes less time, people may be more likely to do it in a more timely fashion.

Here are some features that our users have said help their timesheet entry process go smoother:

  • The option for recurring lines that are automatically renewed every week.  For users who are used to entering time to the same activity week after week, the particular activity code will already be available in every new timesheet so that they can directly enter time without having to go searching for this information.
  • Access to an additional comment box where users can include a longer description. Adding comments can take more time when you need to be creative and to fit everything you have to say in 50 characters or less. Having an unlimited text box as you code your time enables you to capture all the details while they are still fresh in your mind.
  • Automated email alerts and reminders for tardy employees. When we implemented this new feature in our timesheet application, we were surprised to see the impact it had on getting everyone to submit their timesheets in a shorter timeframe.

In the end, it is not just the staff members entering time who will be affected by these changes in a positive way; time will be entered sooner, managers can start approving faster, and by having project and administrative managers approving different lines at the same time, there is less back and forth between the different managers, so everybody wins!

By utilizing a web-based timesheet as well as a project accounting solution fully integrated to Dynamics GP, there will be no more need for double entries between your timesheet and accounting system and you can be assured that all information is transferred to Dynamics GP correctly, therefore reducing the amount of time dedicated to the entire process.

Ready to have more efficient time tracking as a resolution in 2016? Read the complete article in the Winter 2016 issue of GP Optimizer magazine.

By JOVACO Solutions, a third-party timesheet application for Microsoft Dynamics GP

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