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JOVACO Solutions

The 5 Most Important Questions to Ask About When Asking About Business Intelligence for Your ERP System


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Business Intelligence (BI) and big data are currently the hot topics within the ERP software space. But do you really know what Business Intelligence  entails? And which questions to ask? Here are 5 questions that companies should ask themselves before jumping into their own BI practice.

What really is Business Intelligence?

Business intelligence is access to real-time data as graphical representations or reports. With the help of a powerful and robust operating systems, it is possible to group together and create dashboards. This will give you the ability to have a view of your operations in order to make informed business decisions, spot variances more quickly, reduce your time when searching and manipulating data therefore reducing the risk of potential errors. Business intelligence in its most basic form is the accessibility to data transformed into information.

Why is it important to have a solid understanding of what can be implemented within your company with regards to business intelligence before you start?

It is important to have a good grasp of what you really need before you start creating these reports and dashboards because it will help you:

  • Require fewer hours when creating the report and this will in turn reduce the number of modifications once it has been published
  • A gain in time every time you need to run this report because you will no longer require manipulations since it will now include the exact information that you need

The key to a successful business intelligence tool is to make this information available to your resources in a dynamic and automated fashion. By having this information in a more visual setup, this information will be useful to give you a quick snapshot of your daily activities and will be able to quickly see when there are discrepancies.

Who should be using business intelligence? And how?

Everyone can now benefit from business intelligence since it could be as detailed or high level as you would need it. This tool was primarily designed for key business decision makers who need to access information at any time, wherever they are in order to make informed decisions. But this has changed over the years and now business intelligence is also pertinent for all resources within your organization who need to track their activities, their objectives and priorities. As an example, people who are responsible for invoicing must be able to easily view the current work in progress and review line items based on the criteria and rules established in order to invoice quickly and efficiently. Business intelligence can also help those who are responsible for payroll to ensure better control of the process or resources who works in accounts receivables who are required to monitor and prioritize important and delinquent accounts.

Is there anything that we should be worrying about?

The main issue is security and access to this information. Security is indeed one of the most laborious aspects to implement when starting your BI practice, but do not neglect or take this task lightly. The information must be accessible quickly and only to the users who have the permission. This is why we must ensure that the information is relevant and accessible to the appropriate people.

How can we integrate into our company?

Business intelligence can be integrated into a company in a variety of different ways. It can be presented through:

  • Lists
  • Reports
  • Graphical analysis available directly within your application
  • Excel or SSRS reports pulling information directly from the databases in order to have updated data at all times

It is important to note that you must have an operating system that can help manage all of these different possibilities. Microsoft Dynamics GP is a robust ERP system that has the ability to create and develop the business intelligence tools that your organization may need. Since the Dynamics products are built on Microsoft technologies, you can even integrate the data from one application to the other making it even easier to integrate every aspect of your organization.

If you already have these solutions, do not hesitate to contact us to learn more about how you maximize the use of your integrated management solutions and to make more informed business decisions. For more information, contact us at solutions@jovaco.com.

By JOVACO Solutions, specialists in Business Intelligence for Microsoft Dynamics GP

2 Responses to “The 5 Most Important Questions to Ask About When Asking About Business Intelligence for Your ERP System”

  1. Pat Hennel says:

    The beauty of business intelligence software is that is connects previously unconnected dots. You can see how one hand really washes the other; how what one team does ties into another team. With that kind of transparency businesses can make more informed decisions.

  2. Qik Organization also provides affordable ERP Solution in India. You have shared useful information. Keep up the good work! This blog is really interesting and gives good details.