Microsoft Dynamics Comparison: NAV vs. GP ERP Shootout

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Today, Microsoft’s ERP product family proposes four business solutions: AX, NAV, GP and SL. In this ERP shootout, Microsoft Dynamics Comparisonwe present a Microsoft Dynamics comparison of NAV and GP – two products especially developed for small and medium enterprises.

NAV vs. GP: System Overview

Formerly known as Navision, NAV is used by mid-sized companies looking for a flexible ERP solution. This product can help you adapt to new opportunities by controlling different business areas, including job orders, manufacturing, service, distribution, sales and marketing.

On the other side, Dynamics GP, previously called Great Plains, has been created to respond to the demands of small- and mid-sized enterprises searching for a capable accounting solution. Unlike NAV, this system has no add-ons built within its structure, which means that software vendors must create special bolt-ons to extend system functionality.

A Microsoft Dynamics comparison of NAV and GP would be incomplete without talking about the capabilities of these two systems. Here is what they can do for your organization.

Financial Accounting

  • NAV: NAV is appropriate for managing financial processes across various subsidiary companies, locations and currencies. Providing up-to-date financial information about general ledger, receivables, payables, analytical accounting, fixed assets, inventory and cash flow, NAV can help identify business opportunities, monitor fiscal performance and maximize cash resources.
  • GP: A Microsoft Dynamics comparison of these two ERP solutions reveals GP’s superior insight into fixed assets, general ledger, payables, receivables, multicurrency and national accounts, cash flow, budgeting and collections. Managing so many areas of accounting, GP can improve your organization’s liquidity.

Financial Reporting                                                                                                                                                                                                             

  • NAV: Equipped with advanced reporting functions, Dynamics NAV is perfect for group collaboration.
  • GP: Dynamics GP makes it possible for you to analyze, track and report your financial data by different dimensions, including profit and region center.

Sales Order Processing

  • NAV: In Dynamics NAV, sales order processing can only be achieved through additional components, which generate, manage and integrate sales orders into this system.
  • GP: Dynamics GP includes functions that enable sales order processing automation, helping you improve customer service, minimize labor and shipping costs, and control order fulfillment. A Microsoft Dynamics comparison reveals that GP is equipped with superior order processing capabilities compared to NAV.


  • NAV: This system includes comprehensive procurement functionality, providing real-time access to order status, product specification, production plans, inventory, requisition management and purchase order authorization.
  • GP: Equipped with materials requirements planning functionality, GP makes possible smart procurement decisions and precise procurement adjustment according to specific requirements.

Manufacturing Suite

  • NAV: Controlling different manufacturing areas, which range from order entry to delivery, Dynamics NAV can improve production performance from your shop floor to bottom line.
  • GP: GP’s manufacturing suite includes sales forecasting, job costing, quality assurance, engineering change management and capacity requirement planning. A Microsoft Dynamics comparison points out that both NAV and GP propose a similar approach to managing production.

Distribution Suite

  • NAV: NAV includes various features relating to order entry, purchasing and warehouse management, inventory control, forecasting, e-commerce integration, inventory optimization, SKU management and batch tracking.
  • GP: Similarly, Dynamics GP propose several distribution functions, including advanced picking, requisition management, demand planner, purchase order processing and inventory management.

Project Management

  • NAV: Offering reliable support for budgeting and resource management, Dynamics NAV enables you to plan and manage projects by tracking expenses, predicting availability and planning capacity.
  • GP: Equipped with time sheet, expense report, resource control and accurate billing functionality, this ERP solution can help you control project direction, cost and execution.

Overall, this Microsoft Dynamics comparison can help you find the right ERP solution for your organization.  To see a live demonstration that compares the two ERP software products, attend our ERP Shootout webinar on Wednesday, December 11th.  For more information, please contact us at Clients First Business Solutions, Oklahoma.


by Clients First Business Solutions

6 thoughts on “Microsoft Dynamics Comparison: NAV vs. GP ERP Shootout”

  1. Stefanie Gause

    Hi there @Ubergeek, I heard that one of the AR/AP modules is going away in the 2016 release of GP, do you have any info on this?

    Also, are you able to share any other examples of GP's poor architecture? Anything else that impacts your daily work?

  2. I know you're trying, but this comparison is very misleading. I am an accountant and an IT analyst who has worked with NAV and GP for years, both on the business side and the IT side. I work with GP at my current company.

    Simplified analysis: Always choose NAV over GP. In all the jobs and companies I've worked, -- services, manufacturing, wholesaling, retail -- NAV served (or would have served) the company better than GP.

    I'm a GP expert, so I'm not just preferring "my side." GP is the most bug-ridden, anti-accounting, needlessly complicated, terribly designed ERP system I have ever worked with. The proof? Just look at all the "Check Links" and "Reconcile" utilities GP includes in order to periodically fix all the problems it causes for itself in the normal course of business. So why don't they just fix it? Because it would take a complete rewrite of the entire ancient Dexterity-based ERP system. The code is so old and terrible that they have a hard time fixing even basic imbalance problems created by the original programmers' ignorance of basic accounting principles. And don't even get me started on the insanity of its horrendous, esoteric, non-normalized database.

    Don't be fooled by arguments about GP's "out-of-the box" and "simple" functionality. When these terms are used in a so-called "high level" analysis of GP, it shows a complete lack of detailed understanding of GP. One example: AR and AP. GP includes two AR modules (SOP and Receivables) and two AP modules (POP and Payables). All four look and work completely differently. NAV, on the other hand, has had one AR module and one AP module that look exactly the same as one another. In fact, the programming for one was literally copied to create the other. Would you prefer to train and operate with four systems or one? NAV's AR and AP functions allow for invoicing to inventory items or directly to GLs. GP requires SOP/POP invoices for items and Receivables/Payable Transactions for direct GLs. And I shudder to think of the horrible cash receipt and bank deposit system in GP that wouldn't pass an Accounting 101 test on keeping subledgers balanced to the GL.

    I know GP. I work with it every day, and have done for years. I know NAV. I worked with it for years. There is no comparison. Dynamics NAV should always, always, always be the choice over GP. GP is a garbage ERP, and it's not getting any better. NAV was already a good (not perfect) product over a decade ago, and it continues to be so.

    If you can justify going with Dynamics AX, do it. I work with it today (as we're a mix of AX and GP), and there's no question about the superiority of AX since their 2012 rewrite. It's the flagship Dynamics product and is clearly going to continue to receive more of Microsoft's attention than all the others combined.

    However, if you can't justify springing for AX, always choose NAV over GP or SL. No contest. No question.

  3. @navguy I'm sorry you feel that way.

    We are actually a huge supporter of NAV! I collaborated with someone that was familiar with GP in order to create the content.

    I highly suggest that you watch our recorded demo (available above) to redeem yourself of this opinion.

    Best of Luck,

  4. @Ryan, funny you mention the Microsoft Dynamics Comparison, the reason we decided to structure the article this way was to not favor one solution or another-but keep it mild for Microsoft's sake 🙂

    GP has some great out-of-the box benefits while NAV is ideal for customizations.

    Point is, both systems have their benefits-the intent was to summarize the modules of each, and keep the comparisons a surprise for the actual webinar.

    Hope to see you there!

  5. Agreed, we are currently in the process of replacing a GP site due to Jobbing and Financial Dimensions

    I also cant see anything in the GP is better bit that NAV does not handle, however there are areas (Like Projects & Dimensions) where the Benefits of NAV are glossed over.

  6. Hi Fred,

    Thank you for your insight.
    I agree and also have a personal bias favoring NAV.

    I apologize if the information contained within was misleading, as my writer's knowledge of the two ERP systems is limited and the article was merely a high level overview of the most basic functionality meant to outline the basic modules of each system.

    For a technical demonstration of each, we are promoting the webinar to be a factual and informative demonstration led by both senior NAV and GP consultants.

    Thank you for your feedback, as it is imperative to my team and I for improving content moving forward.

    Best Regards,
    Andi Conti
    Clients First Business Solutions

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