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Mark Goodson, BCG Systems, Inc.

Getting a Grip on the Dynamics GP 2013 Licensing Model


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Whether you are outgrowing entry-level accounting software, rubber-banding an outdated legacy solution, or simply tired of paying annual maintenance fees to a vendor that provides little to no value for your money – now may just be the time to give your people and your business the tools to work forward.

The latest version of Microsoft Dynamics GP is an innovative, flexible enterprise resource planning solution that is fast to configure and deploy, easy to use, and provides forward-looking insights to help drive your business growth.  As Microsoft indicated in a press release upon the launch of Dynamics GP 2013, they developed their suite of enhancements for Microsoft Dynamics GP 2013 based on feedback received from customers, as well as market research, meaning it meets the needs of businesses today.

One of the most prominent changes is the move to a Perpetual Licensing model for the software.  Microsoft launched their Perpetual Licensing model for Microsoft Dynamics GP 2013 when the version hit the market; It is designed to help small and midsize businesses jumpstart their financial insights and distribution management, and then easily extend into all functional areas.

Perpetual Licensing provides a step forward by simplifying how customers purchase their ERP solution. The entire solution can be licensed via four simple components: The Starter Pack, the Extended Pack, the Full User and the Limited User.

Dynamics GP Perpetual Licensing

Of primary importance is the fact that this new licensing model is incompatible with previous versions of the product because the security layer was redesigned to accommodate two distinct concurrent user types.  Consequently, Microsoft Dynamics GP 2013 will not be available on either the Business Ready Licensing (BRL) or the Module Based Licensing (MBL) that current Dynamics GP users may be accustomed to.  Transitioning to Microsoft Dynamics GP 2013 will require a bridging of license models.

Rest assured, however, that this transition is simple.  Based on the graphic above, users must purchase the Starter Pack in order to get up and running.

Starter Pack: For many smaller midmarket companies, this may be the only component of Dynamics GP 2013 that they need to purchase. The Starter Pack includes the first 3 full users at a price point designed to help companies quickly get started. The Starter Pack is similar to the current functionality set of Business Essentials with a few added features that vary by product. It contains elements a company needs to run their financials and distribution environment.

Extended Pack: What if your organization requires some advanced functionality, specific to say manufacturing, professional services, or warehousing? That’s where the Extended Pack comes into play. The Extended Pack supplements the Starter Pack with capabilities that allow customers to integrate core financials and distribution management with industry-specific functionality extensions.

From there, it’s all a matter of choice – choose what advanced functionality you require as well as the level of access for your users.  The final layer to this revised licensing approach is that once the pack or packs are selected, customers will grant access to users via one or two concurrent user types – full user or limited user. Boiled down to essentially four SKUs, the new model appears simplified.

To find out more details about this great new Perpetual Licensing model, we invite you to contact us at info@bcgsystems.com to discuss what the new licensing model means for your business, what the process looks like for bridging the gap, and how to put the transition in motion.

by BCG Systems

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