Our clients will often have the need to attach supporting documentation to transactions within Dynamics GP. These might be for odd / correcting entries, entries required by auditors, or large dollar value entries. Further, it is good practice to attach supporting documentation for transactions if possible.
To attach supporting documentation to a transaction within GP, select the yellow paper icon beside the transaction number within the entry window for that transaction. This icon is also available within master data setup widows & essentially every other window within GP. Once within this window, select the paperclip icon at the bottom of the window (Note: Your system admin may have to enable this functionality to have this icon appear). This will open a new OLE Container window wherein one can select Edit > Insert New Object. From here, the process is as simple as selecting the file & clicking Attach within the note window.
WebSan has found this feature very helpful to our clients whenever they need to track down the supporting documentation for a transaction. As transactions move throughout there life-cycle in Dynamics GP, they will maintain the supporting documents attached to them, making audits a breeze.
Adam MacIntosh is a Senior Account & Project Manager with WebSan Solutions Inc, a Microsoft Dynamics GP Partner and 2013 Canadian Channel Elite Awards Winner. Adam can be reached at firstname.lastname@example.org or 416-499-1235 ext 213.