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When to Say “Enough!” with your QuickBooks Software

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Did you know that for most startups, after just one or two years of growth, QuickBooks features will not be robust enough for their business needs?  There are many signs that will let you know if you have outgrown your QuickBooks accounting solution.  Making that discovery sooner, rather than later, could save you a lot of headaches and missed opportunities.  Here are a few signs that it may be time to say “Enough already!”


  1. Redundant data entry:  It’s time to throw in the towel and look for a more appropriate business management solution when you discover that most business data is collected in Microsoft Excel® spreadsheets or other specialty software, then transferred back into QuickBooks.  Handling data multiple times is not only a waste of time, but introduces risks that could cause real problems in the long run.  Every time that data is rekeyed, there is a potential for mistakes or data loss.
  2. Delays create old data:  Redundant data entry creates delays in getting data into QuickBooks.  Additional time is then spent on data validation and exporting data into reports.  By the time financial information reaches management, it’s probably too old to rely upon.  Waiting for data could result in missed opportunities and using old data to make decisions can send your business in the wrong direction.
  3. Plethora of people and data:  As your business grows, you will hire more people and generate more data.  QuickBooks only allows 15 users at a time.  If you need more than 15 people in the system, you’ll have to grant some users full access and others read-only.  Eventually your main databases will be full of data that will slow down processing times and require occasional house-keeping, such as archiving old data.


At one time or another, your growing business will want more insight and control over business operations and critical business data than QuickBooks can offer.  Microsoft Dynamics® GP ( offers the ability to manage finances, supply chain, manufacturing, project management, human resources and payroll, and much more from a single solution.  With Microsoft Dynamics GP, there is no need to create work-arounds, use spreadsheets or other software programs, or repeatedly re-enter data.  Save time, improve productivity, and work with real-time data in a more powerful business management solution.

Contact Sherwood Systems for more information about saying “Enough!” to QuickBooks and moving into a more appropriate solution, like Microsoft Dynamics GP or check out the infographic on this page to learn 7 specific ways you can grow with Microsoft Dynamics:


By Sherwood Systems, Microsoft Dynamics GP Partner out of Arizona

2 Responses to “When to Say “Enough!” with your QuickBooks Software”

  1. Ed Bonaski, Sherwood Systems says:

    Thanks for your interest, Marcia. Here is a direct link to the infographic:

  2. Hi Ed,
    Nice article. At the end, you mention an infographic but the link below it doesn’t take you to it. I’d love to see it.

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