Is Your Current Accounting/Financial Software Helping You or Hurting You?

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There will come a time in every growing business’s journey where it will begin to question the accounting software it has used to get it this far.  It doesn’t matter if the software is QuickBooks, AccPac or any of the off-the-shelf or web-based accounting software, the big question remains the same:  Will this software help my company move forward?

There are a few tell-tale signs that indicate it’s time to transition to a new solution.  They can include:

  • no option to add more concurrent users
  • the system generally runs very slow
  • several manual work-arounds have been put into place
  • employees throughout your organization can not access the information they need to make timely decisions
  • duplication of efforts
  • inability to forecast

These challenges change the question from ‘How do I know when QuickBooks isn’t enough’ to ‘How do I know when QuickBooks and my additional work arounds aren’t enough?’  Enterprise Resource Planning (ERP) systems, like Microsoft Dynamics GP or Dynamics NAV, enhance multiple systems at once. The good news is that multi-functional software packages are becoming more affordable and accessible to small- and medium-sized businesses.

There are a few things to consider as your organizational needs change:

  • is your current software supported?
  • can the current software manage the number of projected transactions or concurrent users?
  • are your current systems performing well?
  • does the adoption of industry best practices warrant significant change?
  • are the current reporting capabilities sufficient?
  • do current systems ensure accountability at every step?

Deciding to change doesn’t have to be intimidating.  Check out these 4 steps to ERP buying success:

  1. Decide to Change
  2. Define Your Needs
  3. Choose the Right System
  4. Choose the Right Partner

By Encore Business Solutions, a Microsoft Dynamics GP, NAV and AX Partner in Canada www.encorebusiness.com

1 thought on “Is Your Current Accounting/Financial Software Helping You or Hurting You?”

  1. I stumbled upon this article while doing a google search for ERP for small business and I must say you have included the most crucial points which will help me talk to my clients. I at the same time also came across crmprogrammer dot com which develops Custom CRM and ERP Software using free open source CRMs/ERP solutions. This keeps the ownership costs low for the receiving companies and at the same time also helps in maintaining quality as free open source gives as option to own the software before actually developing over it and thus helps in making informed decisions.
    Keep up the good work.
    Cheers!

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