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Intelligent Technologies, Inc.

Stop Writing Multiple Checks; Dynamics GP Makes Employee Expense Reimbursement Easy


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Are you tired of writing separate payroll and expense checks for your employees?  Did you know that Dynamics GP can help you streamline this process?  The expense checks feature in Dynamics GP Payroll is a real time-saver, yet many payroll administrators do not take advantage of it.

To get started using Dynamics GP expense reimbursement , you simply need to:

  1. Create a new “Business Expense” pay code
  2. Determine if you want the reimbursements to be reported as wages or subject to taxes.  If you don’t, be sure that those options are not selected.
  3. Set up the appropriate GL posting accounts for the pay code in the Payroll Posting Accounts Setup window.

Now, when you process payroll for the employee whom you’d like to reimburse, enter a transaction for this new “Business Expense.”  Assuming that the expense is non-taxable and you chose the appropriate options as described above, the expense amount you enter will be included on the paycheck, but not on the employee’s W-2 or in their taxable wages.

At Intelligent Technologies, we have extensive experience with Microsoft Dynamics Great Plains.  Contact us for more information on this or assistance with any of your other Microsoft Dynamics GP needs!

 Beth Hodge, Microsoft Business Management Solutions Professional, Intelligent Technologies, Inc.

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