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BroadPoint Technologies, LLC

How to Record ALL Check Numbers in Microsoft Dynamics GP


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Over the years, many of our clients have run into problems with how to record check numbers. If a check is voided or otherwise discarded, do they still have to record it in Dynamics GP. If so, how do they do it?

Thankfully our team has seen this issue arise enough to know how to handle it. Here are a couple different ways to record voided or discarded checks in Dynamics GP:

Option 1:

Enter a manual zero dollar check in Payables Manual Payment Entry which will update Bank Reconciliation and print on the Vendor Check Register Report. To enter the voided or discarded checks follow these steps:

1. Click Transactions, click Purchasing, and then click Manual Payments.

2. Select a Vendor ID, the correct Checkbook Id and Check Number (Document No.), and then click Post.

3. Click X to close the window, and then click OK to print the posting journals or click Cancel to cancel them.

Option 2:

Enter a zero dollar check in Bank Transaction Entry. This method will not show the check on the Vendor Check Register Report but it will show on the Checkbook Register Report for Bank Reconciliation. To enter the voided or discarded checks follow these steps:

1. Click Transactions, click Financial, and then click Bank Transactions.

2. Select Date, Checkbook ID and Number, put a comment in the Paid to and Description fields, then click Post.

3. Click X to close the window, and then click OK to print the posting journals or click Cancel to cancel them.

For more information or to set up a complimentary financial management assessment, contact Steve Kane (skane@broadpoint.net and 301-634-2404) at BroadPoint Technologies, the largest Microsoft Dynamics partner in the mid-Atlantic.

by BroadPoint Technologies

One Response to “How to Record ALL Check Numbers in Microsoft Dynamics GP”

  1. Thank you for that excellent solution. Joseph 20150319