Running multiple disparate systems in your company is not only inefficient, but it isn’t the most environmentally-friendly way to operate either. The technology exists to create a greener, paperless office and reduce your dependence on manual processes and costly hardware. Money and time spent on reams of paper, printers, toner, servers and Excel spreadsheets adds up. Plus the cost of document storage: file cabinets, boxes, the cost of the physical space in which your documents are stored. With filing comes the cost of someone to file each document and pull them when needed — which includes time spent searching for misfiled documents. Reliance on manual processes isn’t just more expensive; it also increases the risk for error in order processing, customer service and financial reporting.
The biggest hurdles to creating a paperless, greener office are organizational ones. Specifically, how your technology is structured and how your systems interact with each other. A comprehensive business management solution can alleviate many of the costs associated with paper and manual processes. For example, if your order tracking software could interface with your inventory tracking or
Integration Holds the Key
To achieve this green dream of a paperless office, you need solutions in place that can provide better visibility and timely reporting without resorting to the printer. Microsoft Dynamics solutions such as
- Collaboration. Share documents among a team, over any distance, without having to print and revise.
- Search. An enterprise search solution makes it possible to locate any document based on keywords.
- Virtual routing. Documents can be electronically routed to all the appropriate parties, in a specified sequence, to obtain approvals.
- Electronic signatures. Proposals and contracts become paperless with compliant cloud signature technology.
To truly take your organization down the green path, consider moving your business systems to the
By choosing a business management solution that is designed to work in the cloud, it will open doors to greener pastures. Achieving this requires having the right solutions to align technology with business processes. To find out how your office might look with fewer manual processes, less hardware and paper, contact
By OmniVue, Georgia Microsoft Dynamics Partner