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Why Project Structure is More Important Than You Think When Evaluating a Project Accounting Solution

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When researching project accounting solutions, an important aspect to consider is project flexibility.  You are normally wary when you hear the word flexibility as it is usually followed by many hours of customization but when it comes to project management, it is important that there is this flexibility in order for projects to be updated to meet their current requirements.  If the structure of a project is created in the correct manner, changes in an organization and management should be easy to control with limited modifications required.

Two important project structure types are needed to be able to assure that a project is capable of handling the flexibility needed to manage a variety of projects. These important project structure types are; Work Breakdown Structure and the Organizational Breakdown Structure and it is important that your project accounting solution can do both since one compliments the other.

The Work Breakdown Structure (WBS) is used to outline the different phases of a project.  The Work Breakdown Structure allows you to manage changes closely and with a detailed budget.  A project phase can sometimes last months or even years, so a detailed breakdown of the work required is necessary to manage tasks and the workflow from one group to another.

The Organizational Breakdown Structure (OBS) details who in an organization is responsible for the different aspects of a project, this doesn’t necessarily match a project phase and is why OBS is a great compliment to WBS.  An OBS project structure empowers employees with different levels of project management; from getting someone dipping their toes into a Project Managers role to the President and all with varying levels of detail, reporting and project KPIs matching your level of authority.

As you continue on your search for a project accounting solution, don’t discount workflows and breakdown structures as these are an important part of Project Management.  A well thought out project structure is the key to success for any project management solution.

JOVACO Solutions is a Gold Certified Partner and has over 28 years of experience and is specialized in project accounting solutions specifically for Microsoft Dynamics GP, contact us at 888-988-3535 or by email at for more project accounting questions.

By JOVACO Solutions, a Dynamics GP specialist based in Quebec

One Response to “Why Project Structure is More Important Than You Think When Evaluating a Project Accounting Solution”

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