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JOVACO Solutions

5 Foolproof Ways To Better Control Your Costs With ERP Software

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As customers become more price conscious, making accurate and precise estimates respecting time and cost budgets and using resources effectively have become a part of the challenges that your business must face every day. 

You can no longer afford the luxury of approximating costs or tracking projects by simply using Excel spreadsheets. While budget estimates or erroneous delivery dates can result in significant changes in the costs, they could even make you lose business opportunities or increase billing cycles.  As a worst case scenario, it is like financing your customers (and we will leave that job to the banks!)

How do you avoid these pitfalls and increase your competitive advantage? By adopting a project-based business ERP system (project-based ERP) that allows you to plan, implement, and manage your project from the very first estimate until the project's delivery. Here’s how:

1. Adopt a unified platform. 

By choosing a single platform, like Microsoft, you make integrating multiple solutions easier since you can integrate data coming from virtually any source, such as your ERP, CRM, and Business Collaboration platform. The user interface is also unified to offer a greater consistency in both management applications and in office applications.

 2. Reduce your administrative costs. 

By using project-based business management software which integrates all these features, you can reduce your administrative costs. Your data is shared and is easily accessible at any time to authorized staff, thereby speeding up their work.

 3. Get real time information. 

With today’s technology, you can now access reports on the web from your ERP system in real time, anytime and anywhere. For example, using time management software integrated into your project-based management software, you can keep track in real time of your project's profitability and solve problems as they occur. Project Managers have access to all the tools necessary to manage their projects.

 4. Centralize and distribute information to the right people. 

Take advantage of collaborative and content management features offered by current technologies to centralize your data and send it to those concerned. Without specific information, your staff cannot make accurate and educated decisions.

 5. Make use of all the richness of your data. 

Access to meaningful and complete management information is crucial for any Project Manager.  You have a rich and unique source of information that you can use to produce a wide range of reports with the use of Microsoft Business Intelligence (BI) for your project analysis, your organizations profitability, as well as ad-hoc analyses and key performance indicators (KPI).

By JOVACO Solutions, Quebec Microsoft Dynamics GP Partner

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