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Has Your Organization Outgrown QuickBooks?


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No doubt that QuickBooks has become one of the most popular accounting system solutions for small business.  This software can be used to monitor expenses, create invoices, generate simple reports, and manage inventory, customers, vendors, and employees.  Whereas this software offers an excellent entry-level alternative, the database starts to slow down dramatically when your organization begins to grow and there is an increase in the volume of transactions and master record lists.

How can you determine that QuickBooks no longer meets your business needs?

  • Your business data file size reaches 30MB about over 32,000 transactions
  • Users start to notice that navigation through the menus and screens is slower
  • Reports take a significant amount of time to load and print
  • Performance issues are also noted when adding new employee, vendors, or customers

The good news here is that if you have reached this point, it means that your business is growing.  Thus, you may need to start looking for more options to meet your  company’s current functions and requirements.  A lot of businesses that have outgrown QuickBooks migrate to Microsoft Dynamics GP and take advantages of the simplified process that Microsoft offers to diminish all the pains from transitioning to a new management system.

A study performed by the Accounting Library,  one of the most respected software selection tools serving the needs of middle market companies, determined that Microsoft Dynamics GP offered more functionality than QuickBooks Enterprise Solutions.  Specifically, Microsoft Dynamics GP met 84% of a typical user’s requirements vs. 43% for QuickBooks Enterprise Solutions.  Therefore, making this smart selection will allow businesses to keep their focus on growing, rather than dealing with performance issues.

The list below highlights some of the functionality that Microsoft Dynamics GP will bring to your business over QuickBooks:

  • Manage multiple departments and companies, offering the option to split a bill among several companies or departments or else create a Profit and Loss or Balance Sheet for each entity as well as a consolidated view.
  • Maintain multiple years of history with almost no impact on day-to-day system performance
  • Structure your Chart of Account in a way that is meaningful to your business, including multiple segments that give you visibility into the performance of different departments or organizational structures within your company
  • Enhance inventory management that will help you decrease your costs and deliver quickly, including the LIFO and FIFO perpetual costing methods that many growing companies need in addition to Average Costing available in QuickBooks
  • Add  additional reporting tools for fast and informed decisions, with more than 700 standard reports included compared to QuickBooks that only offers about 112 standard reports

Microsoft Dynamics GP uses the right technology to grow with your business and is designed to seamlessly scale from one user to hundreds or thousands of users. Also, Microsoft Dynamics GP’s interface will look familiar to those currently utilizing Microsoft products and includes flawless integrations with Office Outlook, Word, and Excel as well as other products and third party solutions on the market.

For more information about QuickBooks Vs GP, visit the Microsoft Dynamics GP section in our website, on the left column you will find studies made by The Accounting Library, Forrester Wave and The CPA Technology Advisor. Under the Brochures section you will find a "QuickBooks movers guide".

Article written by Andrea Garay, Senior Consultant – ERT Group

If you’re looking for specific ERP software information, check out the resources on the ERT Group website. You can also contact ERT Group for assistance in determining if a technology solution can help your organization better serve your business needs.

ERT Group is a Florida Microsoft Gold Certified Partner– offering Microsoft Dynamics ERP and Microsoft CRM.

One Response to “Has Your Organization Outgrown QuickBooks?”

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