Do you find yourself in a similar situation? You notice a considerable delay in opening screens, reports take longer to print, and there is an overall decline in performance?    Many of our customers who have made the move from QuickBooks to Microsoft Dynamics GP cited those same pain points.  QuickBooks met their needs as a small company, but as their business grew their volume of transactions and functionality requirements grew and their program couldn’t accommodate their needs. 

There are many reasons to consider Microsoft Dynamics GP but here are a few compelling facts in regards to QuickBooks vs. Microsoft Dynamics GP:

• GP has twice the features of QuickBooks Enterprise.  The Accounting Library reported in April 2011 that Microsoft Dynamics GP met 85% of a typical user’s requirements vs. 43% for QuickBooks Enterprise Solutions. 
• GP can scale to handle millions of transactions and can be used by more than a thousand users concurrently 
• GP has more than 700 standard reports including 200 out of the box Excel reports and over 70 standard SRS reports. 

And price is really not a factor since Microsoft has an offer in the market that will give you the first 5 users for $3000 which is up to 85% off the license price.   

Contact DFC Consultants at 800-277-5561 or email sales@dfcconsultants.com  to set up a free business analysis meeting to determine your functionality requirements and receive a custom demo of Microsoft Dynamics GP. 

DFC Consultants is a Microsoft Gold Certified Partner specializing in Microsoft Dynamics GP and CRM. Since 1989, DFC has been providing accounting software solutions, training and support in our offices in Fargo, Bismarck, and Dickinson, North Dakota.  Our passion is to assist clients in meeting their goals with professional services and powerful business solutions. 

By Vanessa Veflin, DFC Consultants, North Dakota Microsoft Dynamics GP Partner.

Take a Break From Frustration – Choose Microsoft Dynamics GP is a post from: ERP Software Blog

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Do you need to be able to create boardroom quality reports without having to commission your IT staff for the task?  With Management Reporter this is doable!  Here are just a few of the key enhancements you’ll find in Management Reporter:  

• Improved User interface that is consistent with other Microsoft Office Applications
• Built on a 64 bit environment
• More stable with Microsoft .Net Platform and C# codebase
• Processing takes place on the server rather than the client
• Uses SQL Server for data storage
• Report Library provides a centralized location for report distribution and collaboration

Benefits of using Management Reporter include improved performance and stability and our employees will be to get the information quickly to make informed decisions by having the data in a centralized place in the Report Library. To learn more about reporting capabilities in Management Reporter and Microsoft Dynamics GP, contact DFC Consultants at 800-277-5561.  If you are an existing FRx user,  DFC Consultants can show you how you can upgrade to Management Reporter and how your existing reports will migrate.  DFC Consultants is a Microsoft Certified Training Center and we offer Management Reporter Classroom Training in our Fargo, ND office.      

DFC Consultants is a Microsoft Gold Certified Partner specializing in Microsoft Dynamics GP and CRM . Since 1989, DFC has been providing accounting software solutions, training and support in our offices in Fargo, Bismarck, and Dickinson, North Dakota.  Our passion is to assist clients in meeting their goals with professional services and powerful business solutions. 

By Vanessa Veflin, North Dakota Microsoft Dynamics GP Partner

Improve Reporting Capabilities with Management Reporter is a post from: ERP Software Blog

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The result? They compromise the efficiency of many processes by letting the software dictate their procedures through limited setup options and configuration. *big sigh from me*

When I ask about the 5 year plan and how they see the company growing, I can see the disappointment when it’s realized QuickBooks won’t meet their future growth and simply will not cut it much longer. *big sigh from client*

Today I’m telling you, perhaps asking you, not to feel pressured to use other accounting software just because ”it’s cheap”. You can afford a long term solution that will scale with your business and give you room to grow.

Here. It Is.

Pay $3,000 and get 5 Microsoft Dynamics GP Licenses. Microsoft is offering the same pricing as QuickBooks . Yes, I found it on QB’s website. To be 100% clear, the only difference is, they include the first year of support/upgrades in that price. DFC provides support and we have support plans.

Why throw away time and money implementing a solution that is forcing you to compromise from the very beginning? Start planning now for the future of your business and acquire a solution that fits around you. We can guide you through the process from sales to implementation to training and support.

DFC is a Microsoft partner, with over 22 years of experience implementing, selling, and supporting Microsoft Dynamics GP. Please call DFC Consultants, at 800-277-5561 or find us at www.dfcconsultants.com.

One more thing. DFC Consultants specializes in the training for Microsoft Dynamics GP and Microsoft CRM. We are the only Microsoft Certified Training Center in North Dakota and one of the largest in the Midwest teaching over 20 classes in the past 12 months. We have five Microsoft Certified Trainers that provide classroom training in a structured, hands-on, question-and-answer environment. View our training schedule to plan for your future today.

By Sarah Mueller, Business Development, DFC Consultants, North Dakota Microsoft Dynamics GP Partner

Microsoft Dynamics GP Competes with QuickBooks Pricing is a post from: ERP Software Blog

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 There is another alternative to track inventory. They can track inventory with barcode labels and quality barcode software and do it simply and easily.

 Generally, inventory comes into a warehouse into the receiving area and that’s where the challenge begins.  First the inventory must be received.  Then it must be put away in a warehouse location.  If the initial inventory is barcoded, the barcode may or may not be suitable for each particular business’s inventory management needs.  That means that incoming inventory stock must be re-labeled with new barcodes or simply left unlabeled and put away.  If the latter is chosen, deciding that it’s just too much work to barcode label inventory, good luck with finding that inventory item again when it’s needed.  If, however, the incoming inventory items are labeled with barcode labels that are available as print on demand, the process becomes simplified.  Tracking inventory with barcodes saves time and money.

 Another option is to simply create an Inventory Book with Barcoded labels so that you can scan in without physically barcoding all items in the warehouse. Utilize the Inventory Item and Vendor Item relationship to use existing vendor barcodes already existing in GP Dynamics.

 Once the initial barcode label is applied to the inventory item, it can then be quickly scanned for its next location and easily monitored with barcode software.   Scan the barcode label to put the inventory item away, scan the inventory item’s location, and the put away is complete.  Then, simply receive the work
order to move the inventory to its next home – scan the barcode label of the location, scan the barcode label of the inventory item, scan the barcode label
of the next home.  Done, done, and done.

 Barcode is quick. Barcode is accurate. Barcode is very well accepted by users as it makes their jobs in the inventory control process easier.  Track inventory with barcode and you’ll begin seeing benefits.  Follow these basic guidelines and implement a successful Inventory Control and Inventory Management
barcode solution:

 · Review the Inventory Items to be managed

· Determine who will manage and maintain the inventory tracking system

· Consider how to barcode label inventory

· Consider the barcode hardware

 DFC Consultants offers a very effective, efficient and inexpensive solution to your Barcoding and Inventory Management needs.  Please contact your sales representative at 800-277-5561 or email sales@dfcconsultants.com for more information or a demo of our solution.

 Since 1989, DFC has worked with clients in a variety of industries, specializing in manufacturing, Tribal, not for profit, distribution, and professional services. If you are looking for the most experienced Microsoft Dynamics GP partner in the Midwest for sales, implementation, integration, customization, training, and customer support, contact DFC Consultants at 800-277-5561. Email us or call if you’d like to set up free business review.

By Allen Phillips, VP of Professional Services, DFC Consultants, North Dakota Microsoft Dynamics GP Partner
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Barcoding: Simplify Common Inventory Challenges with Microsoft Dynamics GP is a post from: ERP Software Blog

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If making the change to a new ERP (Enterprise Resource Planning) system has been weighing you down for a while, now is the time to check it off your list of things to do.  We are proud to offer “Buy 1, Get 3” on Microsoft Dynamics GP.  This means you buy 1 license (or concurrent user) and get 2 free.

Operating your business in a system you’ve outgrown not only takes away from your bottom line, it takes away from potential growth and puts you in a reactive state.  Feel the freedom of knowing you are moving to a sustainable, scalable solution for less with Microsoft Dynamics GP.

Here are a few game changing efficiencies we’ve helped our clients accomplish with Microsoft Dynamics GP:

-          cut time processing payroll by 67% and concentrate on more productive tasks and less repetitive busy work

-          reduce the time spent on month-end closings by 50%

-          email or share reports that mean something to you and your employees in minutes without the help of a developer

-          save thousands within the first year of implementing with tighter inventory management, eliminating rush orders, “dead” stock and excess  inventory

Even more good news. It’s not too late to get started.  Your first step (if you haven’t already worked with a Microsoft partner before) is what we call a Business Process Meeting.  

Since 1989, DFC has focused their expertise in distribution, tribal, non-profit, and professional service industries. If you are looking for one of the most experienced Microsoft Dynamics GP partners in the Midwest for sales, implementation, integration, customization, training, and customer support, contact DFC Consultants at 800-277-5561. Email us or call if you’d like to set up free business process review.

DFC Consultants specialize in Microsoft Dynamics GP, Microsoft CRM and Tribal and Public Housing solutions.

by Sarah Mueller, DFC Consultants, North Dakota Microsoft Dynamics GP Partner

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If the item in Inventory is marked as Make or Make/Buy, Microsoft Dynamics GP Manufacturing requires a Bill of Materials (BOM) to associate the different components needed to manufacture the Item.   These components can be either raw materials, subassemblies or even outsourced processing.

The Bill of Material can be designated as one of several things:

• It can be one that the Engineering Department is currently doing design work on
• One that is ready for manufacturing.
• One that is a copy of one you are no longer utilizing on a regular basis.
• Or one that allows for configuration at the time the sales order is taken.

The Routing for a Made item indicates the location, times (Setup, Cycle, Queue and Move) that it takes to build the item at each stage of the manufacturing process.  Here is also a great place to link the schematics, drawings and/or videos so the production staff can see what they are to build without having to have papers moving around the manufacturing floor and getting misplaced or unreadable. 
So that you can easily make changes, Microsoft Dynamics GP Manufacturing has utilities to be able to copy BOMs and Routings with an easy click of the mouse.  Additionally, BOMs that need to change a specific raw material or subassembly can easily accomplish that task with a built-in utility called Level Code.

The Level code is used to describe how low in the BOM process this item will go.  Level code is a part of MRP. A Work Center has to be set up as a site within GP; a site does not have to be a Work Center. BOM Mass update is a utility that is used similar to Class ID’s for rollups or roll downs of changes to the BOM. The routine is located at Tools>Utilities>Manufacturing>MRP Low Level Codes. 

DFC Consultants can help you understand Bill of Materials and Routings.  If you want further insight into how Microsoft Dynamics GP Manufacturing can help you improve your Manufacturing Resource Planning (MRP), DFC Consultants would like to talk with you.  Contact us at 800-277-5561 or www.dfcconsultants.com.

Our next blog article will focus on the manufacturing processes. Stay tuned!

By Allen Phillips and Terry Borchardt, DFC Consultants,  North Dakota Microsoft Dynamics GP Manufacturing Partner

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In our last post, Microsoft Dynamics GP Manufacturing: Costing, & Inventory Control, you learned about costing and the interaction of base inventory control.  In part two, we will touch on additional controls you have per item when buying or manufacturing either a subassembly or a finished good.

When purchasing raw materials or manufacturing items, you can utilize item information to indicate controls such as: 

• Effective Date of the item
• The primary buyer and planner for the item at a given facility
• Order Replenishment Quantities at a given facility
• Purchasing Lead Times per vendor at a given facility
• The Average Quantity for this raw material
• The ability to link associated schematics, diagrams and/or videos to an item for viewing on the production floor
• The ability to indicate if an item has a standard shrinkage percentage
• Indicating Alternate Items that can be used as substitutes if you are unable to meet specific demand for raw materials or subassemblies that are required for the manufacture or a specific item

DFC Consultants can help you understand these controls and how they might apply to your processes. If you want further insight into you how Microsoft Dynamics GP Manufacturing can help you improve your Manufacturing Resource Planning (MRP), DFC Consultants would like to talk with you.   Contact us at 800-277-5561 or www.dfcconsultants.com.

In Part 3, we will focus on the manufacturing processes of controlling your Inventory with Bills of Materials and Routings. Stay tuned!

By Allen Phillips and Terry Borchardt, North Dakota Microsoft Dynamics GP Manufacturing Partner

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Part 1 of 5 in a Microsoft GP Manufacturing Series from DFC Consultants

The New Year is approaching.  It’s time to start evaluating your processes to ensure you are confident and in control of your costing and inventory.   Are you confident your inventory is accurate?  What about costing methods; are they set according to your business requirements?  You might think because you have some complex ways of doing things that there isn’t software that can meet your requirements.   That is not always the case.

Microsoft Dynamics GP Manufacturing allows you greater control of your inventory both from a costing and a quantity control perspective.

1. You have the ability to designate your inventory items as Actual Cost (perpetual), Standard Cost (periodic) or Average Cost.   Each with Last In First Out (LIFO) or First In First Out (FIFO) options. 

2. Individual items, whether purchased or produced, can be set to be either Lot Tracked, Serial Number Tracked, or not tracked at all.

           3. Each item can be designated as a Made item, a Bought item or an item that you can either buy or make, depending your manufacturing constraints at a given point in time.

            If the item is a Made item, you can further designate whether that particular item is to be Made to Stock, Made to Order – Manual (which requires intervention at the time the sales order is taken) or Made to Order – Silent (which requires no intervention at the time the sales order is taken but system level defaults are used). 

 These options give you timely, detailed and accurate tracking of production costs and inventory.  The Manufacturing series of modules in Microsoft Dynamics GP can help you improve efficiency, cut costs and improved profitability.   

If you want further insight into you how Microsoft Dynamics GP Manufacturing can help you improve your Manufacturing Resource Planning (MRP), DFC Consultants would like to discuss with you how Manufacturing can work for your company.  Contact us at 800-277-5561 or email info@dfcconsultants.com.

Allen Phillips and Terry Borchardt, North Dakota Microsoft Dynamics GP Manufacturing Partner

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Have you upgraded to Microsoft Dynamics GP 2010 yet? If so, have you started to use Managment Reporter?  Don’t be shy to start using it. In fact I would  just for these two reasons.  

UNDO and REDO.

Yes. It’s true. Undo and Redo. How many times have you wished for those capabilities in FRx? There is more than one reason to start using Report Manager.  But I admit, those two little gems are enough to get me started.

Here are 9 more compelling reasons to start looking at migrating over from Frx:

9. Similar to FRx on the front end, differs a little in the back end (If you are comfortable using Frx, learning the small differences in Management Reporter will be a non-issue.)

8. DFC has solutions to migrate reports from Frx to management reporter (if we’re not your partner, your partner should as well!)

7. Users can be added on Active Directory (this means Management report actually uses your window’s login)

6. Report Wizard: build rows and columns and format/edit later to speed up report building (this includes a  7 step report wizard). DFC can show you how to build an Actual to Budget report in 5 min.

5. Navigation is similar to Microsoft Dynamics GP (Outlook) feel.

4. Easily create folders in report definitions

3. Chaining catalogs in MR is simple by using Report Groups

2. Formatting mask is much easier than in FRx (one click)

1. Last but not least the number 1 reason to start using Management Reporter…so good I had to reference it twice. Hello Override function! Undo and Redo (this truly simplifies building our reports, etc)

 Talk with your Microsoft Partner (VAR)  about planning your migration from Frx to Management Reporter, here are few topics to cover:

• FRx will continue to be supported according to the GP 10 product lifecycle.  When should you truly start planning to migrate over to FRx?  
• Descriptions come from segment – not account description.  An SQL update could take care of mass segment description update. (check with your partner or DFC!)
• 32 and 64 bit (how much memory server can access) – Frx is not supported on 64 bit. What kind of server do you have?

If you haven’t upgraded to Microsoft GP 2010 yet, it’s a pretty smooth upgrade.  MR is installed with SQL and web components. The most common problem we’ve seen is connection to data is not ODBC connection which causes some issues. But they are minimal.  If you haven’t done so yet,  get a quote for the upgrade service hours, and start planning now!  Don’t be scared to start using Managment Reporter. My guess is you’ll end up really enjoying it.

Since 1989, DFC has worked with clients in a variety of industries including manufacturing, Tribal, non-profit, social services, distribution, and professional services.  DFC is a certified Microsoft Dynamics GP and CRM partner in the Midwest specializing in sales, implementation, integration, customization, training, and customer support.  Email us or call us at 800-277-5561 to set up free business review.

DFC Consultants specialize in Microsoft Dynamics GP, Microsoft CRM and Native American Housing solutions.

By Sarah Mueller, DFC Consultants, North Dakota Microsoft Dynamics GP Partner

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DFC just had their fall quarterly User Group. We love our quarterly User Groups because there are so many insanely valuable things our clients need to see and hear, especially with GP 2010.

It’s our job as a Microsoft Partner, to get in front of our clients and walk through the technology. (Read this If you still don’t understand what GP 2010 is, or Wave 14)  It’s your Partner’s job to help you identify what’s out there and how it can help improve your business, and to educate how to use it.

This quarter we focused on a few areas that we felt needed more clarification regarding Workflows. 

Firstly.  Let’s break this down a little.

What is a workflow? – A workflow enhances GP functionality by allowing routing and approvals.

Maybe you hired a new employee and want to notify all departments about the new employee.  This is where workflows will help streamline and automate your business process.  We’ll explain this process a little further down.

But first you need to know about something that’s changed.  Accessing Workflows are Free from a licensing perspective.  What’s changed? MOSS is no longer required to use workflows in GP 2010.  Sharepoint licence is included with Windows Sharepoint Foundation, which comes with your SQL Server.  So, from a Sharepoint licensing perspective, workflows are FREE.  From a Microsoft Partner perspective, this makes everyone’s lives MUCH easier.  Thank you Microsoft!

Tips on using workflows:

• Workflow setup is done on Microsoft Dynamics Workflow Web Site
• Workflows can be created for each workflow, but happen only one at a time
• Security in Workflows is different than securities in GP.  When we select a workflow from the website, the screen changes globally, so all approvers (ie purchase orders) will see the same screen.

Types of Workflows:

• Vendor Approval – NEW with GP 2010
• Electronic Signature Approval – NEW User Defined electronic signature approval!  Allow people outside of GP (non GP users) to approve and sign off of workflows via email notifications to provide their electronic signature on approvals.  If you’re not excited about this capability, you might want to stop reading.
• Employee Onboard Approval – NEW with GP 2010
• Action Step Workflow- NEW with GP 2010 and different then “approvals”.
• Purchase Order Approval
• Sales Quote Approval
• Customer Credit Limit Override Approval
• General Ledger Batch Approval
• Payables Management Batch Approval
• Receivables Management Batch Approval
• Employee Personnel Approval

Let’s talk a little about the Action Step Workflow.

The Action Step Workflow allows users to define actions for each step of the workflow.  This helps you define who’s approving the workflow vs. who has an action to provide.

Example of why this is cool: The new Employee On Board Workflow takes advantage of this action step feature.  As new employees are added to Payroll, there are many setup steps and several departments involved.  There are tasks within HR and Payroll, like pay codes and benefits, as well as tasks outside of HRP such as building security, ordering a computer, or scheduling new employee training. 

So, in Microsoft Dynamics® GP 2010, an Employee Onboard Workflow has been added, which can be configured to route workflow functionality to notify all departments about the new employee.  This process has been added to both Payroll Employee Maintenance and to the Human Resource Applicant Hire windows. 

Utilizing Workflows in your business may truly improve some processes that are too step invasive.  After all. It’s your Microsoft Enhancement fees that help fund this new technology.

Since 1989, DFC has worked with clients in a variety of industries including manufacturing, Tribal, non-profit, social services, distribution, and professional services.  DFC is a certified Microsoft Dynamics GP and CRM partner in the Midwest specializing in sales, implementation, integration, customization, training, and customer support.  Email us or call us at 800-277-5561 to set up free business review.

DFC Consultants specialize in Microsoft Dynamics GP, Microsoft CRM and Native American Housing solutions.

By Sarah Mueller, DFC Consultants, North Dakota Microsoft Dynamics GP Partner

4 New Workflows in Microsoft Dynamics GP 2010: Start Maximizing your Microsoft Dynamics GP investment Today. is a post from: ERP Software Blog

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