For those of you who will be using Microsoft’s FRx Report Writer for your year-end reports and 2010 budgets, here are some helpful shortcuts from one of our FRx experts at the TM Group, a Microsoft Dynamics partner in Michigan:

 Tip #1 

A common request this time of year is to provide a copy of the trial balance in an electronic format for auditors.  Microsoft FRx Report Writer is the best tool for fulfilling this request.  It can easily be done by importing the chart of accounts into a row format, creating a column layout that includes the General Ledger account codes, description and actual year-to-date amounts.  If you have multiple segments in your account format ask your auditors if they want the accounts in summary or in full detail.   If you use the automatic import method to help build your rows, be sure to remove all of the entries that tag the account as a credit account.  The auditors may also have other requests including the year’s beginning balance and net change in addition to the ending account balances.  When you generate the report be sure to include accounts with zero balance and choose Excel as the destination option and the file will be ready for the auditors.

Tip #2 

If you are creating a new FRx report and you are using an Excel report as your template, you can take a shortcut by copying the column with the report row descriptions from Excel and pasting this into a new row format in FRx.

Tip #3

Another common question comes up when you need to add rows at the end of your FRx report.  You insert rows just like you do in Excel: highlight a row, right click and select to insert row, this adds a row above the one you highlighted.  If you need more rows at the very bottom you simply click on your computers down arrow key and new rows will be opened.    This same trick works for columns: simply click on the right arrow button on your keyboard.

By the TM Group, a Michigan Microsoft Dynamics Partner specializing in Microsoft Dynamics GP, Microsoft Dynamics SL, Microsoft Dynamics NAV, and Microsoft Dynamics CRM

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One of our clients wanted a simple way to generate a report to determine if they had accounted for all necessary accruals for recently closed accounting periods through their accounts payable system.  A popular test in accounting is the search for unrecorded liabilities, normally done by an outside auditor to ensure that all liabilities are accrued into the proper period.  Company controllers can perform this task using Dynamics GP SmartList so as to alleviate current and future headaches.

For example, assume that it is October 27^thand a company is in the process of closing accounts payable for September.  An invoice is received that is dated for September but will have a posting date for October.  Micro Force created a SmartList that included both the document date and posting date so that invoices with a date for a previously closed month, posted after that month has been closed would be exported into Excel.  The client could then sort the data in Excel and identify these transactions and subtotal them by account.  From here they could create a general ledger entry by account, as necessary, of those items that needed to be accrued into the prior period.

Problem solved! This is an easy way to use Microsoft Dynamics GP to effectively search for unrecorded liabilities.

by Micro Force – Long Islands Premier Microsoft Dynamics GP Partner

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