Close to 38 million businesses, charities, and tax-exempt organizations, many of them small businesses already complain of too much government paperwork.  Businesses that repeatedly make small purchases from the same vendor would have to keep good records in case the total exceeded $600 in a year. Companies would also have to get vendors’ tax identification numbers to include in the filings.  For some organizations, this could mean going from generating 10-20 1099’s in 2010 to generating 100-200 in 2012.

In a letter to lawmakers earlier this year, a coalition of 80 business groups stated that “Tax paperwork and compliance are already major expenses for small businesses.  This new and expanded requirement means that almost every business-to-business transaction is potentially reportable to the IRS.”

Fortunately, Dynamics GP and its wide network of ISV’s have you covered.  Micro Force, working with ISVs such as Greenshades and their Greenshades Center product, can create a solution that will manage the reporting nightmare and keep companies focused on the future.

Since 1985, Micro Force has been serving the New York Metro region as the Largest and Most Experienced GP-Only Gold Certified Partner.

by Micro Force – Microsoft Dynamics GP 2010 Presidents Club Partner

Dynamics GP Positioned to Tame the Upcoming 1099 Nightmare is a post from: ERP Software Blog

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Recently one of Micro Force‘s Microsoft Certified Solution Specialists encountered a quirk in GP10 that Micro Force had come across previously and submitted to Microsoft Dynamics Support as a possible bug.  The quirk was that when exporting a budget sheet from GP 10 to Excel it appeared that the export was not working when in reality it was happening behind the scenes.  The quick workaround can be found here.

We all know that no software package is perfect but there are many software manufacturers who will only deal with the big issues and ignore the quirks that can be worked-around but do impact user productivity.  With GP2010, Microsoft proves that while it continues to lead the ERP marketplace it understands that even the smallest of wrinkles needs to be smoothed out to ensure a positive user experience.

By Micro Force – Celebrating 25 years of Excellence in 2010. A Long Island, NY Microsoft GP Partner

Dynamics GP v10 Quirk Fixed for Dynamics GP 2010 is a post from: ERP Software Blog

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By Micro Force – Long Island’s Premier Microsoft GP Partner and 2010 Dynamics GP Presidents Club honoree celebrating 25 years of Excellence in 2010.

Vertical vs. Horizontal Solutions – Dynamics GP Goes Both Ways! is a post from: ERP Software Blog

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The MSDE or Microsoft SQL Desktop Engine Platform has restrictions on it that will cause issues for any company that has grown since it first installed the Great Plains/MSDE solution.  These limitations include:

• Support of up to 2GB of RAM
• 2GB database size limit
• 5 concurrent users or less
• Support for up to 2 CPU on a Windows NT or Windows 2000 server
• No publishing for transaction replication
• No Database Server Failover Support
• No full-text search
• No GUI interface
• No OLAP
• No English Query
• No SQL books online

Additionally, the current MSDE version has been discontinued and will soon be no longer supported.  As SQL is a back-end server, customers who have purchased this licensing probably are not aware of the serious issues that could affect their ERP application.  The bottom line is that if your existing Dynamics GP solution is utilizing this database you should make all necessary arrangements to upgrade and move off of this platform ASAP.

Since 1985, Micro Force has been serving the New York Metro region as the Largest and Most Experienced GP-Only Gold Certified Partner.

by Micro Force – Long Island, New York Microsoft Dynamics GP Partner

Does your Dynamics GP Accounting Software Contain a Ticking Time Bomb? is a post from: ERP Software Blog

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Regardless of the scenario used, there are three areas (referred to as the 3 – C’s) that must be prepared for.  The 3 – C’s will be the key to any strategy that is decided upon:

• Cash is integral to the survival of any business.  Companies need to make sure that assets such as Accounts Receivable and Inventory are maintained at optimal levels with Day’s Sales Outstanding (D.S.O.) and Inventory Turns as key benchmarks.  Cash can be used to pay off debt, negotiate vendor contracts to take advantage of vendor discounts and for strategic investments.
• Customers need to be catered to and improving customer service is paramount.  The costs related to acquiring new customers far outweigh the costs of maintaining them.  Studies and surveys of sales and marketing professionals show that referrals can be of great value in generating new sales.
• Credit lines, whether needed or not, are important and securing lines of credit often takes longer than expected.  Strategic acquisitions and investments are out there and should always be considered.

As companies look to effectively address the turbulent times being faced by everyone, it is important to remember that long term growth is often derived by strategic investments whether in the form of acquisitions, or in cutting edge business software such as a Microsoft Dynamics GP ERP solution to monitor business performance, and allow companies to identify and address scenarios as they appear.  It is for this reason that Bonus Depreciation on business software is a key component of the 2009 American Recovery and Reinvestment Act (ARRA) and why businesses should consider making the purchase of a new ERP solution or an upgrade of their existing one a priority when budgeting for the coming months.

Alan Cohn, CPA, MBA, Micro Force Senior Certified Account Executive

 Since 1985, Micro Force has been serving the New York Metro region as the Largest and Most Experienced GP-Only Gold Certified Partner.

 by Micro Force – Long Island, New York Microsoft Dynamics GP Partner

Scenario Planning For The Eventual Recovery – ERP Is The Key is a post from: ERP Software Blog

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The company in question is a fairly well-known entertainment group that has 30 separate entities.  Their new CFO came on board to discover an accounting department in disarray both from an overall standpoint but also in terms of how they were using their GP 10 solution.   Of the 30 entities that make up the enterprise, 6 were working on 52 period reporting cycles while the remaining 24 entities were working on 12 period reporting cycles.  On top of that, with the exception of an annual enterprise-wide report (generated 6 to 8 months after year end by the auditors); the accounting department was having difficulties generating monthly reports for each entity for review purposes. In addition there were no consolidating reports being generated.  FRx was in place but was not being utilized at a corporation wide level.

Upon reviewing the situation it was determined that with some advanced-level FRx development the overall project goal could be accomplished:   the client would be able to generate full monthly financials in a matter of minutes for all entities as well as for the overall enterprise.   But first a short term solution had to be set up that would allow the client to generate the all important quarterly and 6-month reports so that the new CFO could begin to properly assess the financial situation.  Using FRx in conjunction with Excel the client is able to gather all of the information from all 30 entities, export the data into Excel and then generate the necessary reports.  This initial solution enabled timely financials to be supplied to the client’s banks and other creditors and allowed for internal reporting that would provide for fiscal accountability at each entity.  Having put in place some short term solutions, the overall goal of generating full monthly financials (both on the enterprise level as well as for each of the 30 entities within the enterprise) was within reach and the final result will reduce a 6 month reporting headache to a monthly process that will take minutes.

By Micro Force – Celebrating 25 years of Excellence in 2010. A Long Island, NY Microsoft GP Partner

Unifying Multiple-Entity Financials With GP And FRx is a post from: ERP Software Blog

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For example, assume that it is October 27^thand a company is in the process of closing accounts payable for September.  An invoice is received that is dated for September but will have a posting date for October.  Micro Force created a SmartList that included both the document date and posting date so that invoices with a date for a previously closed month, posted after that month has been closed would be exported into Excel.  The client could then sort the data in Excel and identify these transactions and subtotal them by account.  From here they could create a general ledger entry by account, as necessary, of those items that needed to be accrued into the prior period.

Problem solved! This is an easy way to use Microsoft Dynamics GP to effectively search for unrecorded liabilities.

by Micro Force – Long Islands Premier Microsoft Dynamics GP Partner

How to Use Microsoft Dynamics GP SmartList in the Hunt for Unrecorded Liabilities is a post from: ERP Software Blog

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Among the many factors that had to be considered was not only working with one of our 3^rd-party partners as we built the enhancement but also molding this enhancement around the workings of our clients 3^rd-party partners, such as a fulfillment center in the Midwest (our client is based in the northeast) and the cloud database (or switch) provider, neither of which was playing a role in the development of the solution.  Also, the fact that the consignment process involved has products shipping and being stocked on shelves but no revenue realized and accounted for due to complex revenue recognition requirements.  Additionally, each card sold would generate an invoice and the client needed to aggregate the individual invoices into umbrella invoices for their retail partners generated on a 15 day cycle.

Our approach to this was to produce a solution that would accept a variety of documents into the existing GP solution in a quasi- EDI fashion (purchase orders, requisitions, custom shipping notifications, invoices, etc) that originated from the fulfillment house.  Another necessary piece was to have the existing solution interacting with the cloud database, where the individual card registration information was stored,  to get activation information for each card so that an invoice was generated for each specific sale of a card and would be included in the aggregated invoices.

Pulling together various elements from the third party partners of both the client and one of our own third party partner, SalesPad, we were able to utilize the flexibility and highly customizable nature of Dynamics GP, SQL Server, SQL Server Integration Services, eConnect and .Net code, allowing us to deliver to our customer a solution that satisfied all of their needs, increased their efficiency and helped to keep operating costs to a minimum.

by Micro Force – Long Island, New York Microsoft Dynamics GP Partner

Solving the Supply Chain/Consignment System Question with Microsoft Dynamics GP is a post from: ERP Software Blog

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