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Sabrina Zimara, DFC Consultants

Microsoft Dynamics GP Tip – How to Recreate a Vendor Check


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    If you have accidentally voided the wrong check in Microsoft Dynamics GP, or selected the wrong vendor for the AP transaction, you can recreate the transaction to ensure the vendor account shows the invoice with the correct check number.

    First, you’ll need to update your checkbook to allow for duplicate check numbers. Go to Financial > Checkbook

    Enter your checkbook ID and click the box (in the bottom right hand section of the screen) to allow duplicate check numbers.

    *Note – Be sure to go back to the Checkbook Maintenance and uncheck this box after the duplicate check has been posted!

    checkbook maintenance in Microsoft Dynamics GP

     

    To enter the corrected Vendor transaction:

    Go to Purchasing > Transactions > Transaction Entry

    Enter in the correct Vendor invoice information, including Doc Date, Vendor Id, Document Number and Purchases amount.

    payables transaction entry in microsoft dynamics gp

     

    In the check section (on the bottom right hand side of the screen), enter in the amount of the check.

     

    payables transaction entry window in microsoft dynamics gp

     

    Tab off the field and enter the payment information in to the pop-up screen. Overwrite the check number to reflect the correct check number used and insure that the date is correct. Then click Actions and Ok.

     

    payables transaction entry window in microsoft dynamics gp

     

    Next, click on distributions and verify that the accounts and type are correct. Note – the purchases account should reflect the correct account that the invoice should be booked to. There shouldn’t be a PAY type, as the entry of the check should change the type to CASH.

     

    payables transaction entry window in microsoft dynamics gp

     

    Once the distributions have been verified, click ok. This will bring the Payables Transaction Entry window back up. From here, a batch can be added to save or, if security allows, the transaction can be posted.

     

    payables transaction entry window in microsoft dynamics gp

     

    If you need additional help or clarification on these steps, reach out to the professionals at DFC Consultants.

     

    By Bobbi Horn, Functional Consultant

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