ERP Software Logo

Microsoft Dynamics vendors provide comparisons and opinions to professionals in the ERP/Accounting software selection process

 
 

Insight Works

It’s Not Safe Out There!


    Email | Print

    How You Can Reduce the Risk of Sharing Sensitive Information Online via iSafeSend

    In the beginning… man created the computer, and then went on to create the internet…

    Okay. We’re not going to get all bible-esque with you, except to say that in the internet’s infancy, everyone was excited about being able to share information without worrying about the consequences. As the intricacies of the internet evolved, the dark side of our society learned the secrets of exploiting this information, which ultimately lead to online security becoming quite the hot topic.

    Fast-forward to 2018: People, perhaps more than ever before, are learning how to share selective information while protecting their privacy… and still, there are many who don’t get the ins and outs of being safe while online.

    The No-No’s of Sharing Usernames and Passwords

    In the business world, it is not uncommon for co-workers and companies working together to share usernames and passwords. Here’s a perfect scenario: Scott needs to access a vendor’s online portal to obtain pricing information and Brian possesses the login credentials, and so Brian emails Scott the details. In this situation, confidential information is emailed (including usernames and passwords) but that’s a big no-no for many reasons.

    Here are the problems with emailing something as sensitive as a password:

    • Emails are typically sent using clear or plain text which is not encrypted, making it very easy to intercept the email and steal the information.
    • Emails are stored on servers and depending on who is receiving the email, the sensitive information may be stored on several servers, making it available to people who should not have access to it. In short, servers may be compromised (i.e. hacked).
    • Sent emails are often stored locally in plain text; in the event your computer falls into the wrong hands, your information can be used for the wrong reasons.
    • Even old computers that may be donated to eco-centers and the like for recycling could cause problems unless the hard drive(s) are wiped properly.
    • Deleting emails does not guarantee the information is actually removed from the system – data can still be stored in trash folders.

    The iSafeSend Solution

    For the times when more common methods for mitigating the risk of a security breach – including sharing information over the phone, sending information via SMS or text message directly to the user’s mobile phone, using one-time passwords and using a password manager – aren’t possible, a free online service called iSafeSend is the answer.

    DMS iTech’s iSafeSend can be used to encrypt and safely send sensitive information via email by way of generating a unique one-time-use link to your sensitive or confidential information. This unique link is accessible for a limited time; once it has been accessed or reaches its expiry date, it is deleted. What’s more, iSafeSend allows you to send multiple unique links in separate emails for the same confidential information. All data is encrypted, and as soon as the shared text is viewed, the data is permanently deleted.

    There are, however, some steps you should take to help keep your information secure, even when using iSafeSend. When sharing usernames and passwords, it’s a good idea to separate the communication of this data; for example: Use an email to send the login URL and associated username, and send a separate email using iSafeSend with a link to the password. This further decreases the risk of someone accessing your confidential information.

    Have questions about your treasured data being protected in a day and age of seemingly non-stop hacking attacks? We have the answers. Learn more by clicking here.

    Ask This Expert a Question / Leave a Comment

     

     
     
    Show Buttons
    Hide Buttons