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Sabrina Zimara, DFC Consultants

How to Track Termination and Hire History in Microsoft Dynamics GP


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    Many businesses struggle to track hire and termination dates for seasonal or part-time employees. You can now track multiple dates for individual employees including the hire date, adjusted hire date, and last day worked in Microsoft Dynamics GP 2016 R2. In addition to tracking these dates, your payroll employees can also access this information through the Employment History Inquiry window.

    HR Payroll Microsoft dynamics gp

    Navigate to (HR & Payroll >> Inquiry >> Payroll >> Employee). Click on the GoTo action on the Menu bar. This will bring you into the Employment History Inquiry window. From this window, you can select an employee to view their history of Termination and Hire dates.

    A new SmartList is also available to view the newly tracked employment history. This SmartList can be found under the Payroll folder and is labeled as Employment History. (Administration >> Reports >> SmartList)

    HR Payroll Microsoft dynamics gp

    There are several methods that you can use to update employment history for an employee.

    Method 1: The employment history table will be updated if the employee is marked to be inactive on the employee card. (HR & Payroll >> Cards >> Payroll >> Employee)

     

    This will write a new line to the employment history table with the hire dates, date inactivated, and last day worked as well as your reason for change such as ‘Laid Off’.

     

    Method 2: The employment history table will be updated if the employee is reactivated on the employee card. (HR & Payroll >> Cards >> Payroll >> Employee)

    This will write a new line to the employment history table with the last day worked as well as your reason for change which will show ‘Activated’ and the hire dates.

     

    Method 3: The employment history table will be updated if the Hire Date, Adjusted Hire Date, or Last Day Worked is updated and saved on the employee card. (HR & Payroll >> Cards >> Payroll >> Employee)

    This will write a new line to the employment history table with the last day worked as well as your reason for change which will show either Hired, Adj Hire Date, or Last Day Worked depending which of the three values was changed and the new hire dates.

     

    Method 4: The employment history table will be updated if a termination record is saved in the Human Resources Module to inactive an employee. (HR & Payroll >> Cards >> Human Resources >> Employee >> Termination)

     

    This will write a new line to the employment history table with the hire dates, date inactivated, and last day worked as well as your reason for change which will show ‘Terminated’.

     

    This feature is a welcome addition to Microsoft Dynamics GP and will alleviate many headaches in the HR and Payroll department. If you have questions on this feature or need help with the HR module in Microsoft Dynamics GP, feel free to contact the professionals at DFC Consultants.

    By Sabrina Zimara

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