All I Want for Christmas is an Accounting System that Works
There’s nothing more frustrating than attempting to work on an old, outdated accounting system that doesn’t fit your needs. Going back and forth between your system and spreadsheets, manually entering and exporting data and attempting to rely on untrustworthy information is nothing short of maddening. There’s no better time than during the season of giving (and budgeting) to convince your boss that a new ERP system is necessary.
Explain what could happen if they wait until it’s too late.
Giving yourself time to do thorough research without being in a rush will be more beneficial for your company than waiting until the last minute. You’ll be able to put in the time to find the right solution for your needs now and in the future. If you wait until your system crashes or is no longer operable, you run the risk of losing all historical data and having to manually reenter pertinent information, costing you hundreds if not thousands in labor dollars.
Showcase the ROI that similar companies have experienced after implementing an ERP software system.
The right ERP system will be able to streamline your processes with the potential to cut hundreds of labor hours, saving you thousands of dollars. Some real-life examples:
An energy company was able to reduce their payroll processing time from three days to one day when they switched to Microsoft Dynamics GP.
A media company with over 100 employees was able to cut month-end processes by seven days and reallocate over $70,000 in salaries after moving to Dynamics GP.
A not-for-profit saved $20,000 a year when Microsoft Dynamics GP was able to cut out their manual entry process.
Your software partner will hold a business analysis meeting with you to determine how your company could benefit from ERP software and what your projected ROI may be.
Research what is needed for a software RFP.
Writing a request for proposal for software requires input from multiple different members of your team. Download our free guide to Writing a Request for Proposal for ERP Software. It highlights the different categories that an RFP should include and questions to ask your team. Categories include statement or purpose, background information, scope of work and more.
Many companies choose a software provider without sending out an RFP, however filling out the information will help you and your software partner understand your companies needs better.
Talk to your IT team.
More than likely your current accounting system in on-site, housed in a server that you own. Talk to your IT team and find out how much longer that server will last without investing additional funds. If your server is on the breaking point, talk to your boss about the cost-savings available through ERP software hosted in the Azure Cloud. Microsoft Dynamics GP is available on Azure, meaning your software would be available across any device, no matter where your employees are in the world.
The system is also completely scalable, meaning you only pay for what you use. As your company grows and expands, you can scale your system without having to purchase any hardware. You can also increase your space during your company’s busy season and scale back during off-peak.
Bring supporting data
Work with a Microsoft partner to gather information about ERP software straight from the source. They can also give you real-life examples of how businesses just like yours have benefited from Microsoft Dynamics GP. You’ll also be equipped with pricing estimates and implementation information that will show your boss that you really have done your homework.
With the right software in place, your company will only continue to grow and flourish. (Not to mention your job will get easier!) Do some research and show the decision makers in your company how an ERP software system like Microsoft Dynamics GP would help productivity and your bottom line.
If you’re looking for a Gold Microsoft Partner, feel free to give me a call at DFC Consultants. We work with companies across North America and can give you the tools you need to get your company to invest in Microsoft Dynamics GP.