Microsoft Dynamics GP is a very popular and robust enterprise-level ERP system. Along with the usual General Ledger, Accounts Payable/Receivable, and Bank Management modules, GP in its native form can also be purchased with more advanced specialty modules to handle your Payroll, Project Accounting, Multicurrency, Field Service, Intercompany, and Fixed Assets among other things. GP has all of these modules that can be turned on by purchasing the rights to them and you have a full suite of all of the back-office applications that you need ready and waiting to be configured.
It sounds like this is it – the whole thing in one bundle. The problem is that when you look at what you have to do to use some of these more advanced specialty modules that GP provides, you might think that you have to live with it. After all, MOST of the modules work very intuitively, and maybe you decide you can live with the more challenging ones. But why do that if you don’t have to?
There are companies out there like mine that have intuitive and slick solutions that work just like they are a part of what GP provides out of their extensive box, but have even more robust features, easier screens and more dynamic reporting than what comes out of Microsoft’s GP box.
Take Project Billing for one example. GP’s screens look and operate nothing like what the final product is – an invoice to your customer. Enter the 3rd party. These 3rd party applications work seamlessly with GP, can be invoked within GP and have the look and feel of something that makes sense. They are developed by companies that specialize in the specific discipline that the module is there for. Wouldn’t you rather have your eyes examined by an Ophthalmologist than by your family doctor? It doesn’t cost any more to go to the eye doctor and you’re being cared for by someone who has a more granular knowledge of what needs to be considered, performed, and done than someone who knows what the end result will be, but not much more.
I know what you are thinking – how does this justify buying something that I am at the mercy of my IT department to get the information from this great specialized system to GP? The fact of the matter is that like any software implementation, the integration can be built right in. In a quality 3rd party application, your payroll or billing department employees won’t really even know that they are leaving GP to do these functions. It doesn’t take a super computer whiz to do the job. Instead it makes it easier for them because the screens and the reports make more sense – they are designed by the specialist.
Go ahead and give it a try. See what there is out there for the stuff beyond General Ledger/Accounts Payable/Accounts Receivable. You will be very pleasantly surprised at how seamless and how much better the user and business owner’s experience will be without a lot of extra setup and without extra cost.