The purchase Order Prepayment feature is a great new feature added to GP2013.
The purchase Order Processing Setup window has a setting to allow prepayments and to assign the prepayment posting account.
The prepayment amount is set on the Purchase Order entry screen. The red hash marks just note that the prepayment amount has not yet been paid. Once the check is posted the hash marks go away.
The General Ledger impact for the prepayment will happen when a Payables Check batch is created and you choose to pay prepayment, or when you close the PO window if you choose to do a manual payment.
The user creating the check batch will ‘see’ the PO number that is being prepaid:
As a result the check will reflect the PO number as the document number. If you have more than one PO to the same vendor with prepayment amounts, this check run will print one check per Purchase Order.
When you enter the invoice, the prepayment amount is automatically assigned to the PO. You can apply multiple invoices against the prepayment.
The prepayment amount cannot be applied to other invoices until the PO it is assigned to is closed. (There is a new field PONUMBER in the PM20000 table)
The one challenge I have is on the prepayment document in the inquiry screen, I identify the PO that it created.
The table that holds the prepayments and remaining balances is POP10170.
If you're ready to upgrade your current business management system, what better time than now to upgrade to Microsoft Dynamics GP 2013!
By Lorna Link, GP Product Manager/Project Manager , InterDyn BMI,