We are now 10 years out from the Y2k fears that all of our systems would stop working at the stroke of Midnight on January 1st, 2000. Quite a lot has changed since that time. We have seen wild swings in the economy, businesses surging ahead and retreating just as quickly. The wild spending and open budgets of 1999 are long gone and 2010 has brought tight budgets and extreme pressure on companies to stretch Finance and IT budgets to the max. While certain sectors of the economy are showing signs of life, others continue to struggle, which only makes it tougher on Finance and IT departments to do more with less.
In this blog we will set the stage for organizations to do more with less using features within Microsoft Dynamics GP and Microsoft Dynamics SL. The features were designed to increase productivity, reduce operating costs, and in plain and simple terms, do more with less.
1) The first feature that helps organizations achieve this goal is the ability in both products to email Invoices, Statements, Purchase Orders, and Payroll Direct Deposit notices. The obvious benefits are an immediate reduction in postage expenses. Secondarily, companies can see savings costs associated with printing. Paper and toner are no-brainers, but what if you lease your printer and are charged an additional amount for color copies? If you are printing 250 invoices a month and are charged 7 cents for every color copy, you could save $210 per year in printing costs. Doesn’t seem like much until you add the $78 in paper, the $1,320 in postage and countless hours of human capital invested in printing stuffing, sealing, and mailing the invoices. This feature is tops for doing more with less.
2) The next feature that we like with Microsoft Dynamics is the Role-Tailored user experience for customers. This philosophy takes the familiar Microsoft Office look and feel along with role-specific dashboards and KPI’s and gives people a comprehensive view across their organizations. This helps reduce the time required for people to learn how to use it and creates an environment that they are comfortable with. Both Dynamics SL and GP provide strong ties to the Office suite of products that we love as well. Dynamics GP with its built in 220 Excel reports, flexible ties to Word for invoices, packing slips, and remittances is a front-runner for getting ERP data into many formats.
3) For the last 10 years, many mid-market organizations have struggled to figure out what to do with all of the data they have been capturing. Both Dynamics GP and Dynamics SL have stepped up to the plate with fantastic tools to query, filter, and export. The Smartlist in Dynamics GP provides access to critical data in the format you need . Need something different? Simply change the parameters and save the query for future use. The Quick Query feature set to be released in Dynamics SL 2011 will provide more than 50 predefined searches.
Although we do not have a crystal ball to tell us what the next ten years hold, we do know that more and more companies are looking to bolster productivity, speed up decision making, and serve customers and vendors better. The tools within and Microsoft Dynamics SL give businesses all they need to achieve those goals.
By Associate Solutions Inc.,
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